Overview

Company Summary: The International Code Council is the leading global source of model codes, standards, and building safety solutions. This includes product evaluation, accreditation, technology, training, and certification. ICC Codes, Standards, and solutions are used to ensure safe, affordable, and sustainable communities and buildings worldwide. While our roots are firmly planted in the development of the Codes and Standards, our growth allows us to offer many more services to support our Codes and Standards. Subsidiary Summary: NTA provides product testing, evaluation, and certification to ensure build-related products, systems, and materials are safe and compliant. This includes plan review, inspection, and HUD services.Position Summary:This role handles a range of administrative tasks, including processing applications and renewals for engineers' licenses and company memberships. You will manage daily office functions, such as acting as a professional phone receptionist and coordinating all incoming and outgoing mail and shipments. The role also involves assisting department heads and other clerical staff with various special projects and deadlines.Essential Functions:Manage licensing and renewals for professional engineers (PE) and ensure all required continuing educa-tion units (CEUs) are tracked and communicated.Oversee NTA company memberships, including processing new applications and renewals, and maintaining accurate records in the online system.Process and renew all third-party licenses and Certificates of Authorization (COAs).Answer and direct phone calls in a professional, courteous, and efficient manner.Coordinate all daily incoming and outgoing mail and shipments, including distributing mail and picking up packages from the post office.Serve as the primary point of contact for external vendors, including CINTAS, and schedule all corporate building and lawn maintenance as needed.Maintain a current inventory of all office supplies, placing new orders as needed to prevent shortages.Assist with company vehicle purchases and maintain detailed records for insurance purposes.Distribute vehicle insurance information to drivers and answer any related questions.Maintain all vehicle registrations for vehicles plated in Indiana.Coordinate the use and maintenance of all on-site corporate vehicles.Manage and submit monthly state modular reporting for multiple jurisdictions.Participate in IBTS auditsMaintain a spreadsheet of "Hit List" items upon the completion of all audits.Handle highly sensitive information with the utmost discretion and confidentiality. This includes employee data like Social Security numbers, as well as documents related to pay and legal matters for HR.Secondary Functions:Step in to assist with the duties of the Insignia & Project Processing Associate during their absence.Plan, organize, and execute monthly employee engagement events and employee recognition.Perform other duties, responsibilities and special assignments as assigned.Essential Skills and Education/Experience: High School Diploma or equivalent Minimum of 3 years of experience in an administrative role preferred Proficiency in MS Office 365 including Word, Excel, and Outlook Great personality Strong communication skills both written and orallyPhysical Requirements:Ability to sit for extended periods while working at a computer or deskOccasional standing, walking, and reaching to access files or office suppliesManual dexterity for typing, filing, and handling office equipmentAbility to lift and carry up to 20 pounds occasionally (e.g., office supplies, documents)Visual acuity to read printed and digital materialsAuditory ability to communicate effectively in person and over the phoneMay need to climb stairs in multi-level office buildingEnvironmental Conditions: Indoor and Outdoor EnvironmentMust be able to work in standard office environment with artificial lighting and climate control Disclaimer:This description is not an exhaustive list o