Overview

Job DescriptionJob DescriptionIf hired for this position, you would be an employee of our partner agency, Community Family Advocates working onsite at Allegheny County DHS.We are seeking a Priority Planning Specialist who will be responsible for activities related to the implementation of the Administrative Entity Agreement with the Office of Developmental Programs (ODP). The incumbent will be primarily responsible for the required planning activities for waiting list management, Intellectual Disability/Autism waiver enrollment and service authorization. Duties will also include ongoing quality reviews of system processes during waiver enrollment and tracking of state funded initiatives and certification. Incumbent in the Priority Planning Unit must be conversant with and trained in all functions, as the specific client focus will vary.Additional responsibilities will include:Assisting with activities associated with managing the waiting list.Assisting with planning activities related to critical activities within the unit such as Wavier Capacity Management, Initiative Planning and Authorization of Services.Providing resource information and support to Service Coordination Units/Families/Individuals and assisting Individual Support Teams with: Identifying assessed needs of individuals.Identifying opportunities to utilize Community of Practice Lifecourse Tools to assist individuals, families and teams.Incorporating all necessary information into the ISP.Identifying potential providers to deliver services that support assessed service needs.Assisting with adding sites and services in Provider Reimbursement and Operations Management Information System in electronic format (PROMISe) and Home and Community Services Information System (HCSIS).Following processes set forth by ODP (variances, program capacity, rate exceptions, etc.).Understanding and utilizing Community of Practice Lifecourse Tools as a means of planning and technical assistance: Utilizing knowledge of existing resources and assisting in locating newly available resources.Assisting with updates related to spreadsheets/databases for tracking purposes including: ISP alert spreadsheetPlanning listsIntensive needs planningVacancy managementIndividual utilizationAssisting with HCSIS/Prioritization of Urgency of Need for Services (PUNS) Management through regular review of data and reports.Completing closures for individuals that are related to waiver capacity.Updating information in HCSIS, as needed.Collaborating with other internal teams (Fiscal, Service Authorization, Quality Management and Monitoring) in the sharing and processing of information.Attending regularly scheduled meetings concerning the overall program operations of the Priority Planning Team.Completing system reviews of high priority individuals to ensure data integrity. Reviews will include: PUNS, ISP, Service Notes, Incident Management, Independent Monitoring for Quality (IM4Q), Risk Analysis, SC Monitoring and any other information as necessary.Working with stakeholders in an effort to resolve issues such as addressing inconsistencies with system information, individuals identified incorrectly, following proper processes and policy. Stakeholders could include: Supports Coordinator/Support Coordinator SupervisorFamiliesProvidersIndividualsDHS Internal Partners (Fiscal, Financial, Planning)Office of Developmental ProgramsEnsuring that State and Federal standards and policies are followed when implementing State and Federal Initiatives: Wavier Eligibility/Pre-Admission meeting processCertification processProvider choice/transitionService approval and authorization Initiatives could include: Non-Traditional Group Home/LifesharingGroup HomeOut of School/EmploymentState Center/State Hospital/State Mandated litigationsMulti-System/Children'sIntermediate Care Facilities (ICF)/IDEnsuring implementation of Certification requirements as outlined in the Approved Pennsylvania State ID Waivers.Implementing countywide