Overview

Location: Salt Lake City or New York (preferred)Contract: 6-month initial term with conversion potentialWork Authorization: Must be authorized to work in the U.S. without sponsorship requirementsEllofant is a modern consulting firm built for those who want to do work that actually moves the needle. We help companies navigate change, complexity, and scale through a blend of strategic thinking, trusted technology, and hands-on execution. Our clients rely on us not just for advice, but for building systems, launching products, and driving outcomes that matter. At Ellofant, we value clarity over jargon, momentum over perfection, and people over process. Were looking for curious, driven individuals who want to solve real problems with real impact. If you're excited about challenging whats possible and delivering meaningful change while you're at it, Ellofant might be your next move.Job DescriptionWe're looking for a highly skilled Project & Portfolio Management Specialist to join our team and support the Global Internal Audit Business Unit of a Fortune 50 Financial Institution. In this role, you will work closely with the Chief of Staff of a Internal Audit to drive operational excellence and strategic alignment across a diverse, global team. You'll be instrumental in coordinating action items, tracking commitments, and improving our project management practices to enhance efficiency and transparency.This is a hands-on position for someone who thrives on creating structure and clarity within a critical function. You'll be a key player in ensuring that our initiatives, from individual audits to our full portfolio, are executed effectively and that progress is clearly communicated to leadership.What You'll Be Doing: Advanced Smartsheet Administration & Automation: Manage complex Smartsheet environment including templates, live sheets, references between sheets, email automation, workflow automations, sheet-based automations, reports and dashboards. This role requires expert-level proficiency across the full platform comprehensive technical knowledge beyond foundational usage. Architect and maintain sophisticated multi-sheet systems driving operational efficiency. Strategic Excel Analysis & Insights: Perform rapid-turnaround analysis for business reviews and leadership visibility. Build complex integrated formulas and custom analytical frameworks. Study data independently, apply intuition, and proactively propose insights. Deliver deep-dive analysis and strategic recommendations under tight deadlines with advanced formula expertise. Executive Presentations & Visual Storytelling: Create compelling executive presentations and decks efficiently and effectively. Translate complex data into visual narratives that drive leadership decisions. SharePoint & Confluence Project Administration: Provide project-level administration with responsibilities including access management to appropriate sections, executing live changes quickly, and building automation workflows between tools using no-code capabilities. Project & Portfolio Governance: Central point of contact for tracking action items and commitments across global internal audit teams. Manage project governance and quarterly functional inventories. Knowledge Management: Establish and maintain centralized Confluence repository. Ensure documentation standards, accessibility, and organizational knowledge continuity. Technical Backlog Management: Centralize intake requests, govern prioritization, and serve as business analyst liaison translating business needs into technical requirements. Meeting Coordination & Operational Support: Manage meeting minutes, agendas, and Business Review data compilation. Support Chief of Staff with meeting prep and operational tasks. Relationship Management: Build strong stakeholder relationships from technical teams to senior leadership. Support training initiatives and team engagement.What We're Looking For: Smartsheet Expert: Comprehensive proficiency with temp