Overview

The hourly range for this opportunity is $26.00 to $30.00 an hour.Position SummaryThe People & Culture Coordinator / Executive Administrative Assistant is a dual-function role that provides comprehensive administrative support to both the People & Culture department and the Managing Director of a luxury resort with approximately 500 team members. This position plays a critical role in maintaining efficient HR operations, supporting employee engagement initiatives, ensuring organizational compliance, and managing executive office priorities with professionalism, discretion, and exceptional service standards.This role requires a highly organized, detail-oriented professional who can balance confidential human resources matters with executive-level administrative responsibilities in a fast-paced hospitality environment.What You Will AccomplishKey ResponsibilitiesPeople & Culture Coordination (75%)Recruitment & OnboardingCoordinate recruitment processes including job postings, interview scheduling, candidate communication, and pre-employment documentation.Facilitate new hire onboarding, orientation scheduling, and welcome experiences.Maintain applicant tracking systems and personnel files.Team Member Relations & EngagementServe as a first point of contact for team member inquiries regarding policies, benefits, employment verification, and HR processes.Assist in planning employee events, recognition programs, celebrations, and engagement activities.Support employee communication initiatives and internal announcements.HR Administration & ComplianceMaintain accurate team member records, data entry, and HRIS updates.Track leave requests, attendance notices, and required compliance training.Prepare reports related to turnover, vacancies, headcount, and labor metrics.Ensure confidentiality and compliance with federal, state, and local employment laws.Payroll SupportCoordinate payroll change forms, status changes, and timekeeping follow-up.Liaise with payroll and department leaders to resolve discrepancies.Executive Administrative Support (25%)Managing Director SupportManage complex calendar scheduling, appointments, and meeting coordination.Prioritize correspondence, phone calls, and requests on behalf of the Managing Director.Prepare agendas, presentations, reports, and meeting materials.Arrange travel, accommodations, and itineraries as needed.Executive Office OperationsTake meeting minutes and track follow-up actions.Coordinate leadership meetings, town halls, and executive communications.Maintain confidential files, contracts, and sensitive correspondence.Support special projects, property initiatives, and strategic planning activities.Interdepartmental CoordinationAct as liaison between executive office, department leaders, ownership representatives, and external partners.Ensure timely follow-up on deadlines, action items, and key initiatives.What You Will BringQualificationsEducation & ExperienceMinimum 3 years administrative experience, preferably in Human Resources, Executive Office, or hospitality operations.Experience supporting senior executives strongly preferred.Hotel or resort experience highly desirable.Skills & CompetenciesExceptional organizational and time management skills.Ability to handle multiple priorities with urgency and accuracy.Strong written and verbal communication skills.High level of discretion with confidential information.Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).Experience with HRIS, payroll, and applicant tracking systems preferred. (Workday)Professional presence with polished customer service skills.Bilingual English/Spanish preferred.Success MeasuresEfficient HR and executive office operations.Positive onboarding and employee experience.Timely completion of executive priorities and projects.Accurate recordkeeping and reporting.Strong internal communication and leadership support.High level of confidentiality and professionalism.Physical RequirementsAbility to sit, st