Overview

About the Role : Provides comprehensive administrative and operational support to the Director of Facilities and coordinates day-to-day administrative functions of the Facilities Department. Serves as a central point of coordination and communication for departmental activities, priorities, vendors, documentation, purchasing, reporting, and other operational needs. Responsibilities Provides high-level administrative support to the Director of Facilities, including calendar and meeting coordination, correspondence, document preparation, presentations, reports, follow-up activities, and management of departmental priorities. Coordinates administrative and operational activities for the Facilities Department and serves as a liaison with hospital departments, vendors, contractors, and other internal and external partners. Coordinates purchasing , purchase orders, invoices, departmental supplies, vendor documentation, and other financial or administrative processes. Maintains departmental files, records, databases, schedules, regulatory documentation, contact information, and other required documentation. Compiles, organizes, and maintains departmental reports, metrics, work order information, budget information, and other operational data as needed. Supports departmental meetings, projects, inspections, regulatory activities, and operational initiatives, including tracking assignments, deadlines, and follow-up items. Assists with employee administrative processes, departmental communications, scheduling, timekeeping, training records, and other workforce coordination activities. Identifies opportunities to improve administrative processes, communication, organization, and departmental workflow. Provides additional administrative, project, and operational support to the Director of Facilities and Facilities Department as assigned. Qualifications Education: High school diploma or equivalent required. Additional education or training in business administration, healthcare, facilities, or a related field preferred. Experience: Two or more years of administrative, coordinator, office management, or related experience preferred. Experience supporting a department or senior leader in a complex organization preferred. Ability to manage multiple responsibilities and deadlines . Problem-solving and critical-thinking skills . Problem-solving and critical-thinking skills Pay Range: $20.06 to $31.59 Based On Experience Benefits: Medical, dental, and vision coverage starting the first of the month after hire, plus wellness programs and mental health support 403(b) retirement plan with employer match, pension, and life and disability insurance Tuition reimbursement toward advanced degrees and specialty certifications Generous paid time off, fitness discounts, and free on-site parking About Northwest Hospital Northwest Hospital is a full-service community hospital in Baltimore County serving Randallstown, Pikesville, Owings Mills, and beyond. As part of LifeBridge Health - one of the region's most comprehensive healthcare systems - Northwest delivers compassionate, high-quality care close to home, with a mission to improve the health of the communities we serve, and to take care of the people who take care of patients. About LifeBridge Health LifeBridge Health is a dynamic, purpose-driven health system redefining care delivery across the mid-Atlantic and beyond, anchored by our mission to "improve the health of people in the communities we serve." Join us to advance health access, elevate patient experiences, and contribute to a system that values bold ideas and community-centered care. With over 14,000 employees, 130 care locations, and two million annual patient encounters, we combine strategic growth, innovation, and deep community commitment to deliver exceptional care anchored by five leading centers in Maryland. Our organization thrives on a culture of CARE BRAVELY-where compassion, courage, and urgency drive every decision, empowering team