Overview

Job Description Job Description The Document Control Administrator supports document management and information-control activities for a complex life-sciences construction project. This position is responsible for maintaining the accuracy, organization, traceability, security, and timely distribution of project documentation throughout the project lifecycle.The Document Control Administrator works closely with project management, engineering, design, construction, commissioning, contractors, consultants, vendors, and client stakeholders to ensure that project information is properly received, logged, reviewed, distributed, revised, stored, and archived in accordance with established project procedures and document-control requirements.Roles and Responsibilities• Maintain the project document control system and ensure project records are accurately entered, organized, and maintained.• Receive, review, register, and distribute project documents, including drawings, specifications, submittals, RFIs, transmittals, reports, meeting records, and technical documentation.• Maintain document registers, logs, trackers, and distribution lists.• Assign and verify document numbers, titles, revisions, status codes, dates, and other required metadata.• Monitor document revisions and ensure obsolete or superseded documents are appropriately identified and controlled.• Coordinate document review and approval workflows among project stakeholders.• Track document status, outstanding reviews, approvals, comments, and required actions.• Prepare and process transmittals and maintain an accurate record of document distribution.• Ensure project teams have access to the current approved versions of controlled documents.• Maintain electronic project files in accordance with established naming conventions, folder structures, permissions, and document-control procedures.• Support document-management platforms such as SharePoint, Autodesk Construction Cloud/Autodesk Build, Procore, Aconex, ProjectWise, or other electronic document management systems.• Assist project personnel and external partners with document-management procedures and system requirements.• Maintain records of document changes and provide an auditable history of document activity.• Assist with document quality checks to ensure completeness, consistency, proper formatting, and compliance with project requirements.• Generate document-control reports, status reports, overdue-document reports, and other project metrics as required.• Coordinate the collection and organization of project records for commissioning, turnover, and project closeout.• Support the compilation and maintenance of as-built drawings, O&M documentation, warranties, equipment records, and other closeout documentation.• Maintain confidentiality and appropriate access controls for project and client information.• Support audit readiness by ensuring project records are complete, accurate, traceable, and readily retrievable.• Follow applicable project, company, client, quality, records-management, and document-retention procedures.• Perform other document-control and project administrative duties as required. Life-Sciences Project Responsibilities Because the project operates within a regulated life-sciences environment, the Document Control Administrator may also support documentation requiring heightened levels of control, traceability, and auditability.Responsibilities may include:• Maintaining controlled project and quality records.• Supporting document workflows associated with commissioning, qualification, validation, and turnover activities.• Maintaining documentation associated with laboratory, manufacturing, facility, utility, and equipment systems.• Supporting records required for regulatory, quality, or client audits.• Ensuring revisions, approvals, and document histories are properly documented.• Coordinating the collection and organization of final project doc