Overview

Description: Spirit Electronics is a veteran-owned, woman-owned value-added supplier of high-reliability components, engineering services, and superior supply chain solutions. With a history rooted in serving the military and space industries, Spirit strives to be a valued partner to key technology sectors. As an award-winning distributor, Spirit delivers authorized products and a range of value-added services, including SMI/VMI, foundry access, electrical and environmental testing, design, assembly, and end-of-life management.Position SummarySpirit Electronics is seeking a highly organized, detail-oriented, and proactive Executive Operations Administrator to oversee critical administrative and operational functions across the organization. This multifaceted position combines responsibilities in payroll administration, employee benefits, human resources coordination, facilities management, and executive-level administrative support to the CEO.The ideal candidate is a versatile professional capable of managing multiple priorities, handling confidential information with discretion, and ensuring efficient day-to-day operations. This individual will serve as a key liaison between executive leadership, employees, external vendors, and service providers while supporting the company's operational effectiveness, employee experience, and organizational objectives. 1. Payroll Administration Manage and coordinate payroll processing, ensuring timely and accurate employee compensation (Paylocity experience a plus) Review and reconcile timecards, attendance, overtime, PTO, and payroll adjustments. Maintain records of compensation changes, deductions, bonuses, commissions, and reimbursements. Coordinate with payroll service providers to resolve discrepancies. Support compliance with federal and state wage and hour regulations. Process payroll-related new hires, terminations, promotions, and salary adjustments. Assist with payroll reporting, audits, year-end reconciliations, and tax documentation. Maintain confidentiality and respond to employee payroll inquiries.2. Employee Benefits Coordination Coordinate medical, dental, vision, life insurance, disability, and retirement benefit programs. Facilitate enrollment, annual open enrollment, and qualifying life event changes. Liaise with employees, brokers, benefits administrators, and third-party providers. Maintain benefits records and coordinate eligibility updates. Assist employees with benefits questions, enrollment procedures, and plan information. Coordinate new-hire benefits orientations and enrollment deadlines. Support annual renewals, plan evaluations, and employee communications. Coordinate retirement contributions and assist with compliance reporting and documentation.3. Human Resources Coordination Support onboarding, offboarding, and personnel administration. Coordinate pre-employment screening, background checks, employment verification, and documentation. Maintain accurate, confidential personnel files and HR records. Prepare employee status changes, compensation adjustments, promotions, transfers, and terminations. Support job postings, candidate communications, interview scheduling, and offer letters. Coordinate orientation and completion of required new-hire documentation. Assist with company policy communications and employee handbook updates. Track attendance, PTO, leave requests, and employment milestones. Coordinate performance review schedules and maintain related records. Liaise with employees, management, and external HR providers. Support employee engagement, recognition, events, and workplace culture. Assist with HR compliance, reporting, and audits.4. Executive Assistant to the CEO Provide high-level administrative and operational support to the CEO. Manage the CEO's calendar, appointments, meetings, and scheduling priorities. Arrange travel, accommodations, transportation, and itineraries. Prepare executive correspondence, presentations, reports, and confidential ma