Overview

Job DescriptionJob DescriptionDescription: Location: Bellevue, Nebraska Employment Type: Full-time, contract Schedule: Monday through Friday, 7:30 a.m. to 4:30 p.m. Anticipated Start Date: September 30, 2026 Pay: $31.11 per hour Position Summary Job Source USA, Inc. is seeking a qualified Executive Assistant to provide professional administrative and clerical support to senior leadership at a secure federal government facility in the Bellevue, Nebraska area. This is a full-time, primarily onsite position requiring excellent organization, discretion, communication skills, and attention to detail. The selected employee will manage executive schedules, coordinate meetings, prepare correspondence and briefing materials, maintain records, track deadlines, and serve as a primary administrative point of contact between senior leadership and internal and external organizations. The position requires prior experience working in a military environment. The successful candidate must understand professional military protocols, protect sensitive information, and communicate effectively with senior leaders, government personnel, and outside organizations. This opportunity is contingent upon contract award, funding, completion of applicable pre-employment requirements, and authorization to begin work at the federal facility. Primary Responsibilities The Executive Assistant will perform responsibilities that include: • Provide direct administrative support to senior leadership in a professional federal office environment. • Manage leadership calendars, appointments, meetings, conferences, and scheduling requests. • Review scheduling requests, identify conflicts, coordinate changes, and ensure leadership receives timely notice of upcoming commitments. • Coordinate meetings with internal personnel, external agencies, installation organizations, and community partners. • Prepare meeting materials, agendas, briefing documents, presentations, reports, and supporting information. • Attend meetings and conferences when requested, document action items, and coordinate required follow-up. • Track deadlines, suspense dates, assignments, deliverables, and leadership action items. • Maintain reliable tracking systems to ensure required work is completed accurately and on time. • Draft, edit, format, proofread, and distribute correspondence, memoranda, reports, emails, presentations, spreadsheets, and other official documents. • Review documents for grammar, spelling, formatting, completeness, and consistency before submission. • Use Microsoft Outlook to manage calendars, email communications, meeting invitations, contacts, and task reminders. • Use Microsoft Word to prepare and maintain professional correspondence, reports, memoranda, forms, and administrative documents. • Use Microsoft Excel to enter, organize, track, review, and report administrative information. • Use Microsoft PowerPoint to prepare and update presentations, briefing slides, and leadership materials. • Use Microsoft Teams and other authorized government collaboration systems to communicate, coordinate meetings, and manage information. • Perform data entry and maintain accurate electronic and administrative records. • Scan, upload, file, retrieve, update, and organize documents in authorized electronic recordkeeping systems. • Maintain records in accordance with applicable federal requirements, office procedures, and information-management practices. • Answer and appropriately route telephone calls, emails, correspondence, and in-person inquiries. • Serve as a primary administrative point of contact between senior leadership and internal or external organizations. • Communicate professionally with military personnel, civilian employees, contractors, senior officials, and members of the public. • Receive, review, prioritize, and route administrative requests to the appropriate office or individual. • Handle sensitive personnel, operational,