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Construction Project Adminstrator

Date Posted: Jun 23, 2026
Yearly: USD - USD
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Job Detail

  • location_on
    Location Pittsburgh, Pennsylvania, United States of America
  • desktop_windows
    Job Type: Permanent
  • schedule
    Shift:
  • analytics
    Career Level:
  • group
    Positions:
  • calendar_view_day
    Experience:
  • male
    Gender: No Preference
  • school
    Degree:
  • calendar_month
    Apply Before: Sep 21, 2026
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Job Description

Overview

The Construction Project Administrator will support project management and field operations for a lean and growing construction organization based in Pittsburgh, PA. This role involves managing project documentation and workflows across multiple active jobs, providing an opportunity for professional growth and direct exposure to leadership.

Key responsibilities

  • Manage and maintain contracts, subcontracts, RFIs, submittals, change orders, permits, and closeout documentation
  • Track document workflows, approvals, and project status updates
  • Maintain logs for RFIs, submittals, issues, and change orders
  • Support Project Managers with scheduling, coordination, and documentation needs
  • Prepare meeting agendas, attend meetings, and document action items
  • Distribute correspondence, reports, and project updates to stakeholders
  • Assist with subcontractor setup and vendor coordination
  • Support invoice coding, routing, and tracking
  • Assist with pay applications, lien waivers, and cost tracking reports
  • Assemble turnover packages including warranties, O&M manuals, as-builts, and closeout documents
  • Track compliance items such as COIs, insurance, safety documentation, and site access requirements
  • Identify opportunities to streamline administrative workflows
  • Support standardization of templates, logs, and filing systems

Required skills

  • 3+ years of experience in a Construction Project Administrator or similar role
  • Strong understanding of construction project documentation and workflows
  • Experience with construction/project management software (Trimble/Vista or Spectrum preferred)
  • Excellent organizational skills with strong attention to detail
  • Ability to manage multiple projects simultaneously
  • Strong communication and coordination skills

What the company offers

  • 100% employer-paid medical, dental, and vision coverage
  • Lean team structure with direct exposure to Project Managers and leadership
  • High visibility role with ownership over project documentation and workflows
  • Opportunity to help improve and standardize construction administration processes
  • Strong autonomy with early trust and minimal red tape

Skills Required

Company Overview

CFS
Chicago, Illinois, United States of America
1269 Current Jobs Openings

CFS is a long-standing, family-owned manufacturing organization that serves the industrial water heating, water treatment, and laundry equipment markets. The company prides itself on its stable growth and collaborative culture, emphasizing work-life... Read More

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