Overview

Texas Water Development Boards Mission - Leading the states efforts in ensuring a secure water future for Texas. The Texas Water Development Board (TWDB) offers competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit our employment benefits page. The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities. Salary commensurate with experience and qualifications Note-position is part-time/20 hours per week Position is not eligible for telework GENERAL DESCRIPTION Performs complex (journey-level) professional assistance work for an executive or technical financial assistance work for the Director and staff of the Debt and Portfolio Management Division and the Finance Office. Work involves coordinating high-level administrative operations of the division, disseminating information, maintaining filing systems, and performing internal administrative support work. Manages the Director's calendar. May prepare, review, track, and file administrative forms, correspondence, procedural documents, and technical reports. May be required to handle confidential and sensitive information. Coordinates and prepares travel for Debt and Portfolio Management staff. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Director of the Debt and Portfolio Management Division. ESSENTIAL JOB FUNCTIONS Provides guidance regarding agency administrative processes. Coordinates the calendar for the Director of Debt and Portfolio Management. Identifies and corrects administrative deficiencies or lack of compliance with existing processes. Prepares and/ or edits for accuracy and distributes various documents, including correspondence, memos, meeting notices, reports, forms, agendas, handouts, and spreadsheets. Ensures all documentation is compliant with agency style guide. Reviews reports and correspondence for accuracy. Maintains filing in accordance with office guidelines including scanning and filing of documents. Performs general office duties such as processing mail, ordering supplies, coordinating office equipment repairs, copying, or preparing purchasing documents. Coordinates meetings, conferences, and training sessions. Provides rotating coverage and support for the agency's main telephone line. May assist the Director of Debt and Portfolio Management with general human resource management actions and posting of positions. May assist in the development of training material. May provide input into developing and revising administrative policies, procedures, standards, and methods, and provide guidance and interpretation on policies and procedures. May assist in the fiscal note routing process during legislative sessions. Assists in managing and maintaining schedules, preparation of travel arrangements, travel documentation, and expenditure requisitions. Maintains confidential and sensitive information. Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule. Maintains required certification and licenses and meets the continuing education needs and requirements of the position to include attending mandatory training courses. May be required to operate a state or personal vehicle for business purposes. Performs other duties as assigned. MINIMUM QUALIFICATIONS Graduation from an accredited four-year college or university with a bachelor's degree. Two years of experience providing complex office management and executive-level support. Relevant education and experience can be substituted for each other on a year-