Overview

Job DescriptionJob DescriptionVivo Healthcare University is hiring a Staffing Coordinator/Central Supply Clerk! Who We Are:At Vivo Healthcare University we pride ourselves on our exceptional employee culture and the high level of care we provide for our residents. We believe that the best way to maintain our high level of care is by having a great employee culture and by treating our staff with the same care and dedication we provide for our residents. We look forward to meeting you!Overview:We are seeking an experienced Skilled Nursing Facility Staffing Coordinator/Central Supply Clerk who is responsible for the procurement, inventory management, storage, and distribution of medical and non-medical supplies necessary for resident care and facility operations. This role ensures that all supplies and equipment are maintained in accordance with federal, state, and local regulations, infection prevention standards, and facility policies to support safe, effective, and efficient resident care. In addition to ensuring there is adequate nursing coverage for all shifts, to comply with the centers designated per patient days rations & to complete the mandatory reports for scheduling daily.Benefits:Health, Vision, and DentalLife InsuranceDisability InsurancePTOResponsibilities:Inventory & Supply ManagementMaintain appropriate inventory levels of suppliesConduct routine inventory counts (daily/weekly/monthly)Rotate stock using FIFO (First In, First Out) methodologyMonitor expiration dates and remove outdated supplies immediatelyEnsure par levels are established and maintained for all departmentsProcurement & OrderingOrder supplies in accordance with facility budget and approved vendor contractsTrack orders, backorders, and delivery timelinesCommunicate supply shortages or delays to leadership and nursing staffVerify all deliveries against purchase orders and packing slipsStorage & OrganizationEnsure supplies are stored in a clean, organized, and secure mannerMaintain separation of clean vs. soiled itemsEnsure proper labeling of all supplies and storage areasMaintain compliance with infection control and safety standards (e.g., no supplies on floor, proper shelving clearance)DistributionDistribute supplies to nursing units and departments timely and accuratelyMaintain supply carts and emergency stock (e.g., crash carts, PPE stations as applicable)Respond to urgent supply needs to support resident careEquipment ManagementTrack and maintain inventory of reusable medical equipmentCoordinate cleaning, disinfection, and preventive maintenance per policyRemove damaged or unsafe equipment from service immediatelyInfection Control & SafetyAdhere to infection prevention and control practices related to supply handlingEnsure PPE and isolation supplies are readily availableSupport compliance with facility Infection Prevention ProgramParticipate in audits related to infection control and environment of careDocumentation & ComplianceMaintain accurate records of inventory, orders, and usageAssist with regulatory surveys by providing documentation and demonstrating processesParticipate in QAPI activities related to supply management and cost controlThe Staffing Coordinator will prepare and maintain master nursing schedules.The Staffing Coordinator will ensure compliance with facility staffing plan and acuity-based staffing.The Staffing Coordinator will monitor daily census and adjust staffing levels accordingly.The Staffing Coordinator will facilitate shift coverage for call-offs and staffing vacancies.The Staffing Coordinator will maintain on-call lists and per diem staffing pools.The Staffing Coordinator will minimize overtime and agency usage while maintaining safe staffing.The Staffing Coordinator will ensure staffing compliance CMS, Florida AHCA, and PBJ requirements.The Staffing Coordinator will maintain accurate timekeeping and staffing documentation.The Staffing Coordinator will assist in preparing documentation for surveyors during regulatory