Overview

Job Description Job Description The Senior Staff Accountant is a key member of the accounting team, responsible for owning the accounts receivable function, multi-jurisdiction sales and use tax filings, and key month-end processes. This individual maintains fixed assets and depreciation, prepaid and accrual schedules, and partners closely with Finance leadership on audits, compliance filings, acquisition support, and process improvement initiatives. The ideal candidate is a detail-oriented self-starter who takes ownership of their responsibilities, consistently meets deadlines, and communicates effectively with stakeholders across the organization. Job Responsibilities: Accounts Receivable Own the end-to-end accounts receivable function, including customer invoicing, collections, and customer account maintenanceReview, generate, and post customer invoices; verify billing accuracy against contracts, purchase orders, change orders, and project documentationManage the AR inbox and serve as the primary point of contact for customer and internal billing, payment, and dispute inquiriesPerform bi-weekly AR Aging, lead collection efforts via communication to customers, and escalate past-due and at-risk balances to management with recommended actionsSupport progress, milestone, and retainage billings, including lien waivers and customer billing portal submissions as applicableReconcile the AR subledger to the general ledger monthly and resolve reconciling itemsDocument and continuously improve AR policies, procedures, and internal controls; identify automation and process improvement opportunities Sales & Use Tax Prepare, review, and file sales and use tax returns across all applicable state and local jurisdictions leveraging Avalara Tax SoftwareMaintain the sales and use tax filing calendar and ensure all returns and payments are submitted accurately and on timeReconcile sales and use tax liability accounts monthly and resolve variancesCollect, validate, and maintain customer exemption and resale certificatesEnsure taxability of products and services is maintained correctly ERP (e.g., Avalara)Monitor economic nexus thresholds and support new state and local registrationsResearch and document sales and use tax positions; respond to jurisdiction notices, inquiries, and audits Month-End Close Own assigned month-end, quarter-end, and year-end close activities and complete them within the published close calendarPrepare, review, and post journal entries, including accruals, and reclassificationsMaintain the fixed asset subledger: additions, transfers, and disposalsMaintain lease schedules and prepare related entries in accordance with ASC 842Support revenue recognition, deferred revenue, and unbilled/WIP analysis in accordance with ASC 606Review transaction and journal entry coding for accuracy, consistency, and proper cutoff Ad Hoc Support Provide ad hoc analysis, reporting, and project support to Finance leadership and business partnersMentor and review the work of accounting coordinators and junior accounting staffServe as backup for other accounting functions as needed and perform other duties as assigned Skills & Competencies: Strong working knowledge of US GAAP and core accounting operationsDemonstrated ownership of month-end close activities and balance sheet reconciliationsAdvanced Microsoft Excel skills (pivot tables, lookups, and analysis of large data sets)Proficiency with ERP systems and experience with sales tax software (e.g., Avalara) a plusStrong analytical and problem-solving skills with a high level of accuracy and attention to detailExcellent organizational and time management skills with the ability to manage competing deadlines in a fast-paced environmentEffective written and verbal communication skills with internal and external stakeholdersSelf-starter and collaborative team member who takes ownership, communicates proactively, and partners with others to follow issues through to resolutionContinuous improvement mind