Overview

ABOUT MEET MINNEAPOLIS At Meet Minneapolis, our mission is to positively impact the economic and social prosperity of our Minneapolis community by attracting visitors, meetings and events that directly support jobs and local businesses, generating critical revenues. We believe in our shared passion to support the diverse community of Minneapolis through our values of Service, Collaboration, Inclusion, Passion and Integrity. We recognize it's the unique contributions of all of us at Meet Minneapolis that drives our success, and we're committed to building a culture where everyone can thrive and find meaning in their work.Position/Title: Sales & Services Administrative Assistant Department: Destination Sales Reports To: Director, Meeting Sales & SportsStatus: Full-time; Non-Exempt POSITION SUMMARY Our administrative assistants are key team members who keep the sales process moving smoothly. They are a friendly and helpful presence focused on quick execution and response times. Administrative team members carry responsibility for supporting the everyday workflow of sales and services leaders including scheduling, meeting management, data entry, and communication. The position is key to ensuring that our sales system and customer database are used to its full potential. This position will communicate daily with clients and hotel representatives as well as directly support the entry of leads for groups under 200 room nights. ESSENTIAL POSITION RESPONSIBILITIES Sales Support Support assigned sales & services representatives. Input sales leads into CRM system (iDSS)Act as liaison for convention sales personnel and hotel community with CRM system; maintain hotel staff lists, hotel access permissions, and provide training and support as needed.Ability to assist with sales activities as assigned including follow-up with hotels and customers.Assist in scheduling client site inspections and building client site itinerariesManage travel arrangements for clients and assigned sales executives as neededAssist in preparing e-proposals/power point presentations for sales personnel and distribution of sales collateral.Provide reception relief when necessary and schedule permittingCoordinate to provide office coverage over 5 working days of the week Services Support Create customized maps using Adobe Illustrator and Threshold 360 to support sales and services initiatives and meet specific team member requests.Coordinate the preparation and shipment of tradeshow, pre-promotional, and brochure materials for sales and services team members, including packing, shipping coordination, return shipments, and billing.Create and distribute Services Leads as requested to support services efforts. Provide direct services support to hotels regarding requests for information or materials.Provide backup event support as needed, including name badge production, registration assistance, and other onsite event needs.Input purchase orders in Sage, ensuring accurate and timely submission for appropriate review and approval as requested.All other duties and projects as assignedESSENTIAL EDUCATION/ EXPERIENCETwo years' experience in administrative/sales support or inside sales roleTourism/Hospitality experience preferredAssociate degree preferred (not required)ESSENTIAL SKILLS/ATRIBUTESStrong organizational, multi-tasking and time management skillsStrong verbal, written and interpersonal skillsExcellent customer service and business etiquette skillsExcellent knowledge of office computer software (Word, Excel, Outlook, PowerPoint)Database software experience preferredAbility to learn industry specific software systems such as iDSS, FuturePace, Adobe Illustrator, Threshold 360, and SagePHYSICAL DEMANDSWhile performing the duties of this job, the employee will be required to:Walk, sit, bend and squatTalk and hearGrab, pull or bend itemsLift and/or carry up to 30 lbsView items at a close and distant rangeStand, Walk and Sit for extended periods of timeUse computers for ex