Receptionist temporary contract) One of our clients, a senior living facility, is looking for someone to fill a temporary position as a secretary/receptionist. He or she ensures a warm, professional, and safe welcome, while contributing to the smooth administrative and operational functioning of the living environment. Through his or her presence, he or she helps create a reassuring, structured, and respectful environment for everyone in the residence. Salary: $21.50 Schedule: 7:00 a.m. to 3:30 p.m., Monday through Friday Work location: Saint-Eustache Main Duties and Responsibilities: Answer phone calls, identify callers, transfer calls, or take and relay messages. Monitor the reception voicemail. Program phone numbers and adjust settings as needed. Ensure calls are transferred to the designated extension at the end of the shift. Greet visitors, provide them with information, and verify their identity before granting them access to the residence. Maintain a presence at the front desk and respond to requests from residents, families, and visitors. Greet consulting physicians and notify the relevant residents. Assist residents with mobility as needed Maintain constant vigilance regarding comings and goings. Ensure that doors and exits are secure, particularly by monitoring surveillance cameras. Assist people in common areas when required. Report any unusual situations and notify the appropriate personnel in case of an emergency. Receive, sort, and distribute mail and packages. Send mail and courier shipments. Receive packages and distribute them to the appropriate recipients. Perform various administrative tasks (filing, copying, printing documents). File approved invoices and forward them to Accounts Payable. Manage and maintain administrative supplies (ordering, receiving, distributing). Keep various administrative lists up to date (employees, contact information, relevant details). Set up employee files and collect the documents required for payroll. Ensure the flow of information and the transmission of messages to teams. Distribute internal communications. Collaborate with management when welcoming new residents or those on temporary stays. Manage the cash register (e.g., meal vouchers, one-time services) and handle related administrative tasks. Keep certain internal resources up to date (menus, calendars, daily information). Inform management of the number of residents present, as needed. Maintain a clean, organized, and functional reception area. Perform any other related tasks requested by management. Requirements Diploma of Vocational Studies (DEP) or Diploma of College Studies (DEC) in secretarial studies, office automation, administration, or a related field. At least one (1) year of experience in a reception or administrative role. Experience in a long-term care setting (RPA, RI, CHSLD, or community setting) is a plus. Excellent command of French, both spoken and written. Proficiency with computer tools and office software. Any equivalent combination of relevant education and training may be considered. Desired Qualities Strong customer service and hospitality skills. Discretion and professionalism. Strong organizational skills and ability to manage priorities. Independence and reliability. Good judgment and attentiveness. Comfortable interacting with clients with limited independence. Ability to communicate respectfully and clearly. Team spirit and a collaborative attitude.
Not specified in the original listing.
Not specified in the original listing.
Excel Personnel Inc. is a staffing agency that specializes in matching skilled workers with companies in various industries. They focus on fulfilling the needs of their clients by providing suitable candidates for technical and manufacturing roles. Read More