Overview

Job Description Job Description SUMMARYPrepares documentation packages and maintains quality assurance/Laboratory files,ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.Prepare and review documentation packages to ensure compliance with applicable standards, including ASTM, ASME, customer specifications, and internal proceduresVerify accuracy and completeness of Material Test Reports (MTRs), Certificates of Conformance (CoCs), and supporting quality recordsSubmit and distribute completed documentation packages (including MTRs, CoCs, and supporting records) to customers through designated portals or emailIdentify and flag discrepancies, missing data, or nonconforming information to appropriate personnel for correctionMaintain confidentiality and integrity of all quality records and customer documentationOperate scanning and document imaging equipment to digitize and archive recordsOrganize, file, and maintain documents within the document control system to ensure traceability and easy retrievalEnsure all records are properly controlled, labeled, and stored in accordance with QMS requirementsSUPERVISORY RESPONSIBILITIESThis job has no supervisory responsibilities.QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and/or EXPERIENCEHigh School diploma or GED and 1 year of clerical experience.Experience with quality management systems (QMS) preferred.Familiarity with Material Test Reports (MTRs) and Certificates of Conformance (CoCs) preferred.Understanding of traceability requirements in manufacturing environments.Ability to manage high-volume documentation while meeting deadlines.LANGUAGE SKILLSAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLSAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of American money and weight measurement.OTHER SKILLS General knowledge of computers and office equipment.Experience with ERP systems or quality databases (preferred).Familiarity with document control systems and record retention practicesREASONING ABILITYAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to stand; walk; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts or machinery. The noise level in the work environment is usually moderate.