Overview

Job DescriptionJob DescriptionTitle: Purchasing and Grants CoordinatorPosition Type: Professional Tech Full time, 12 month (261 work days) College: Otero CollegeDivision: Finance and AdministrationDepartment: OC Business OfficeCampus: Otero CollegeLocation: La JuntaSalary Range: $40,000-$43,000 Who We Are:At Otero College, we are more than a college, we are a community dedicated to students' personal and professional growth through high-quality education and workforce training. With more than 30 academic and workforce programs, a student-centered culture, and a commitment to supporting employee growth, Otero College provides an opportunity to make a meaningful impact every day. Our faculty and staff are passionate about student success and work to create a welcoming, inclusive environment where students feel a sense of belonging. Through meaningful connections and personalized support, Otero employees help students build confidence, stay engaged, and achieve success both in and out of the classroom. Otero College offers the opportunity to contribute to student success while enjoying the benefits of living and working in a rural community. Join the Rattler family and help shape the future of our students. Job Summary:The Coordinator of Purchasing and Grants supports the College's Business Office by coordinating purchasing and procurement activities, issuing purchase orders, maintaining vendor records, administering the Purchase Card program, managing assigned grants, and overseeing inventory and fixed asset processes. This position works closely with campus departments and grant managers to support effective purchasing, grant administration, financial monitoring, and compliance with State, College, and grant requirements. The Coordinator also maintains organized Business Office records; and provides guidance and training to campus employees on applicable processes and procedures. This position plays an important role in supporting efficient Business Office operations, strong internal controls, and responsible stewardship of College resources.Duties & Responsibilities:1. Manage purchasing activities, including requisitions, purchase orders, bidding, and vendor setup in accordance with State and College requirements. 2. Maintain accurate and complete vendor records, including establishing new vendors and updating vendor information in the College's financial system. 3. Serve as the College's Purchase Card Administrator and provide training and support to cardholders and campus departments. 4. Manage assigned grants, including budget monitoring, financial review, reporting, documentation, and coordination with grant managers. 5. Oversee College inventory and fixed asset processes. 6. Provide guidance and training to departments on purchasing, grant, and Business Office processes. 7. Maintain organized Business Office records, including document scanning, document filing, and records management. 8. Serve as backup for key Business Office functions as needed. 9. Perform other duties as assigned.Minimum Qualifications:• Bachelor's degree or an equivalent combination of education and relevant experience. • Previous office or administrative experience. • Strong attention to detail, organization, and problem-solving skills. • Ability to manage multiple priorities and recurring deadlines while working independently.Preferred Qualifications:• Experience working in higher education or a government setting • Experience with purchasing, accounting, or financial processes in a regulated environment • Experience monitoring grant expenditures, budgets, and compliance requirements.Selection Process:Position will remain open until filled with a priority date of September 18, 2026Application Instructions: The search will be conducted through a competitive, merit-based evaluation of all qualified applicants. Final candidates will be invited to travel to the College, at their own expense, to interview. For consideration, an applicant f