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PT Executive Assistant / Bookkeeper

Date Posted: Jun 29, 2026
Yearly: USD - USD
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Job Detail

  • location_on
    Location San Antonio, Texas, United States of America
  • desktop_windows
    Job Type: Permanent
  • schedule
    Shift:
  • analytics
    Career Level:
  • group
    Positions:
  • calendar_view_day
    Experience:
  • male
    Gender: No Preference
  • school
    Degree:
  • calendar_month
    Apply Before: Sep 28, 2026
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Job Description

Overview

Back Office Risk is seeking a highly organized and detail-oriented individual for the role of PT Executive Assistant / Bookkeeper. This position involves overseeing the administrative, financial, and operational responsibilities for multiple LLCs and business interests, ensuring smooth operation and compliance.

Key responsibilities

  • Manage and maintain QuickBooks accounts
  • Process and pay bills, invoices, and vendor payments
  • Track expenses and reconcile accounts
  • Maintain organized financial and business records
  • Manage multiple LLCs and related administrative requirements
  • Coordinate with accountants, attorneys, vendors, and contractors
  • Create and maintain spreadsheets and reports in Excel
  • Monitor deadlines, renewals, permits, and compliance requirements
  • Delegate tasks and follow up to ensure completion
  • Assist with project management and special assignments
  • Handle confidential business and financial information
  • Send monthly invoices to tenants and track payments
  • Respond to tenant questions and provide timely communication
  • Coordinate and delegate maintenance requests to appropriate vendors or contractors
  • Follow up on maintenance issues to ensure resolution
  • Report directly to ownership regarding tenant and property-related matters

Required skills

  • Advanced proficiency in QuickBooks
  • Advanced proficiency in Microsoft Excel
  • Experience managing finances and operations for multiple entities or LLCs
  • Strong organizational and problem-solving skills
  • Exceptional attention to detail
  • Excellent communication skills
  • Self-motivated and trustworthy
  • Experience in real estate, construction, small business operations, or family offices is a plus

What the company offers

Not specified in the original listing.

Skills Required

Company Overview

Back Office Risk
San Antonio, Texas, United States of America
2 Current Jobs Openings

Back Office Risk is focused on providing administrative and financial management services for LLCs and business interests. The company emphasizes organization, detail-oriented work, and effective communication. Read More

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