Overview

Project Coordinator RISE Construction Multifamily Construction A subcontract is waiting for execution.A permit package needs to be filed.An invoice can't be processed because documentation is missing.A closeout package is due.The Project Manager is focused on driving the project forward.The Superintendent is focused on executing in the field.Someone has to ensure the details don't get missed.That's where this role comes in. We're hiring a Project Coordinator to support construction operations across multiple projects by managing documentation, maintaining project systems, coordinating administrative processes, and helping ensure projects stay organized from startup through closeout.The best Project Coordinators understand that successful projects aren't built on drawings alone.They're built on execution, communication, and attention to detail. What This Role Really IsThis is not a clerical position.And it's not simply document filing.This role sits at the intersection of:Construction OperationsContract AdministrationProject DocumentationFinancial CoordinationProject CloseoutYou'll work closely with Project Managers, Superintendents, Accounting, and Executive Leadership to ensure project information is accurate, organized, and available when it's needed.Your work directly impacts the efficiency of the project team. Who This Role Is ForThis role is for someone who:Thrives in highly organized environmentsEnjoys creating structure and consistencyTakes pride in accuracy and follow-throughCan manage multiple projects and priorities simultaneouslyUnderstands the importance of documentation and complianceCommunicates effectively with both field and office teamsWants to build a long-term career within construction operations Who This Role Is NOT ForThis role is probably not a fit if:You dislike detailed documentation and administrative processesYou struggle to manage multiple deadlines simultaneouslyYou prefer highly repetitive work with little changeYou need constant supervision to stay organizedYou view construction documentation as paperwork rather than a critical part of project executionWe're looking for someone who understands that great projects are supported by great systems. What You'll Be Responsible ForProject Documentation & Records ManagementPreparing, organizing, and maintaining project documentationManaging Procore and OneDrive project files according to company standardsTracking and maintaining executed contracts, purchase orders, change orders, and project recordsMaintaining project directories, contact information, and documentation systemsSupporting project archiving and records retention processesProject Startup & Administrative CoordinationCoordinating project startup activities and setup requirementsEstablishing project folders, templates, and administrative systemsSupporting permit tracking and regulatory documentationCoordinating job trailer setup and startup logisticsAssisting project teams across multiple active projectsFinancial & Contract AdministrationSupporting invoice processing and documentation requirementsAssisting with subcontractor documentation and compliance trackingSupporting Schedule of Values administration and invoice monitoringCoordinating project documentation required for accounting and financial processesProject Closeout & TurnoverCoordinating collection of warranties, manuals, as-builts, and turnover documentsManaging closeout documentation requirementsSupporting utility transfer coordinationAssisting with final billing and subcontractor closeout activitiesTracking final lien releases and project turnover requirements Technology & AI Matter HereThis role relies heavily on systems, accuracy, and information management.You should be comfortable working within:ProcoreSage 300 / TimberlineMicrosoft Office SuiteOneDrive and cloud-based file management systemsWe also value professionals who leverage technology and AI tools to improve efficiency, organization, communication, and project support.