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Project Administrative Assistant

Date Posted: Jun 23, 2026
Yearly: USD - USD
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Job Detail

  • location_on
    Location Waukesha, Wisconsin, United States of America
  • desktop_windows
    Job Type: Permanent
  • schedule
    Shift:
  • analytics
    Career Level:
  • group
    Positions:
  • calendar_view_day
    Experience:
  • male
    Gender: No Preference
  • school
    Degree:
  • calendar_month
    Apply Before: Sep 21, 2026
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Job Description

Overview

The Project Administrative Assistant role at a family-owned construction company in Pewaukee, WI, involves providing essential administrative support to Project Managers and the office team. The company values long-standing relationships, quality work, and offers a supportive work environment.

Key responsibilities

  • Support Project Managers with monthly billings, pay applications, and lien waivers
  • Assist with job setup and work orders, including budgets, phase codes, and change orders
  • Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P)
  • Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation
  • Maintain accurate, organized project and job files
  • Provide general administrative support to the project and office teams

Required skills

  • 2+ years of administrative experience
  • Strong organizational skills
  • Clear, professional communication skills
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Experience supporting construction projects or working with subcontractors
  • Familiarity with billing, compliance paperwork, or job costing

What the company offers

  • Stable company with strong, supportive leadership
  • Tight-knit, team-oriented culture where you're valued
  • Opportunity to learn, grow, and expand your skills
  • Variety in your day-no two days are the same

Skills Required

Company Overview

CFS
Chicago, Illinois, United States of America
1373 Current Jobs Openings

CFS is a long-standing, family-owned manufacturing organization that serves the industrial water heating, water treatment, and laundry equipment markets. The company prides itself on its stable growth and collaborative culture, emphasizing work-life... Read More

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