Overview

Job Description Job Description Job OverviewWe are seeking an experienced HR & Payroll Operations Manager to oversee human resources operations, payroll coordination, and recruiting for a growing, multi-state workforce. This role is responsible for managing employee-related processes in coordination with our Professional Employer Organization (PEO), while ensuring compliance with federal, state, and local employment laws.This position requires a strong understanding of multi-state employment practices, payroll coordination, and HR compliance, along with the ability to support recruiting and workforce planning efforts.Please note: This is not a siloed role within a large organization; the position requires a hands-on approach across multiple HR and payroll functions in a smaller, growing company.Work Location: In-person.ResponsibilitiesHR Operations & ComplianceManage day-to-day HR functions across a multi-state workforceEnsure compliance with federal, state, and local employment laws and regulationsInterpret and administer company policies, handbook, and employment-related documentationCoordinate with PEO on HR processes, compliance, reporting, and employee recordsPartner with company leadership, legal counsel and the PEO to ensure compliance with employment regulations and provide guidance on HR issuesAddress and provide guidance for multi-state employment complexities, including employee work locations and job-based workforce environmentsProactively identify gaps, inefficiencies, compliance risks, and process bottlenecks, developing practical solutions and implementation plans.Review and administer staffing agency, labor provider, and workforce-related agreements to ensure compliance with company policies, contractual obligations, and applicable federal, state, and local employment laws.Support employee relations, documentation, and internal HR processesPayroll CoordinationServe as internal point of contact for payroll processing through PEOReview payroll data for accuracy, including hours, classifications, and job locationsCoordinate and manage multi-state payroll considerationsAssist with payroll reporting, audits, and reconciliationsPartner with accounting and leadership on payroll-related mattersRecruiting & Workforce SupportManage recruiting efforts including job postings, sourcing, and candidate pre-screeningCoordinate interview processes with hiring managersSupport onboarding processes in coordination with PEOAssist with workforce planning, including project-based and field staffing needsCorporate CoordinationAssist executive team with U.S. operations and international entity to support based Legal/CPA/payroll providersAssist with payroll inputs, employee data coordination, timekeeping software and compliance itemsSupport alignment of processes between U.S. and international operationsEnsure compliance with federal, state, and local employment laws and regulationsInterpret and administer company policies, handbook, and employment-related documentationCoordinate with PEO on HR processes, compliance, reporting, and employee recordsPartner with company leadership, legal counsel and the PEO to ensure compliance with employment regulations and provide guidance on HR issuesAddress and provide guidance for multi-state employment complexities, including employee work locations and job-based workforce environmentsSupport employee relations, documentation, and internal HR processesQualifications5+ years of experience in HR, payroll coordination, or HR operationsStrong understanding of multi-state employment laws and payroll considerationsBachelor's degree preferred or equivalent experienceHR certification (SHRM or PHR) or Payroll certification (CPP) preferred and/or in processExperience working within ADP or PEO environment preferredExperience with recruiting, sourcing, and candidate screeningAbility to interpret and apply company policies and HR/legal documentationStrong organizational, analytical, and communication skillsExpe