Overview

This position is Onsite. Our office is located at 20 wall street Burlington, MA Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together. Under direct supervision, provides support within a clinical department with primary responsibility for phone coverage and outreach calls, scheduling for the department, greeting patients and monitoring the waiting room, handling the check-out process including follow-up appointment scheduling. Delivers excellent customer service and strengthens the patient/clinician relationship. Works to improve clinical operations through coordination of contact between team clinicians, patients and, when needed, referrals outside the unit. Will also be responsible for managing incoming medical faxes and administrative paperwork (including VNA, FMLA, disability, and PT forms) across North Region sites, with specific oversight of letter management for designated clinics like Burlington and Peabody. This position is full-time, Monday - Friday. Employees are required to work an 8-hour shift schedule during our normal business hours of 8:30 am - 5:00 pm EST. It may be necessary, given the business need, to work occasional overtime. We provide paid on the job training aligned to your schedule. Primary Responsibilities: Scheduling: Books appointments in-person and in MyHealth and relays messages as appropriate. Also handles appointments via phone as needed when calls are made to the department. Runs reports from automated appointment confirmation system. Confirms appointments via reminder calls and follows through on cancellations. Reconciles system information with the electronic medical record (EMR) as needed. Completes paperwork to obtain information needed for upcoming appointments from outside doctors, hospitals, health or social service agencies, and insurance agencies. Makes outreach to patients regarding referrals, scheduling appointments, processing paperwork, and obtaining authorization numbers. May develop, edit, or monitor provider appointment templates. Actively involved in MyHealth enrollment by encouraging patients to sign up to MyHealth Online. Makes outreach to patients to reschedule appointments when the provider will not be available. Greeting patients/Monitoring waiting room: Inform patients on-site if a physician is running late. Actively monitors waiting rooms and verifies patient check-ins and kiosks. Verifies and updates patient medical information in the EMR, such as confirming demographic information and ensuring the EMR patient data is accurate and up to date. May confirm medications, allergies and chief medical complaints following all HIPPA compliance guidelines. Check-out process: As part of check-out process, schedules appointments for patients present in the practice needing a follow-up appointment made. When scheduling, may need to process referrals and communicate with other departments. May assist with the checkout function, including distributing the After Visit Summary (AVS) and appropriately booking follow up appointments per department guidelines. General administrative: Sorts and distributes clinician mail and faxes (may be paper or electronic). Assists with basic data collection activities for statistical reports or required studies. Ensures data is properly collected and accurate. Generates standard correspondence such as letters regarding normal test results or missed appointments. Ensures printed documents are up to date for the department (intake for