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Office Manager

Date Posted: Jun 29, 2026
Yearly: USD - USD
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Job Detail

  • location_on
    Location Boston, Massachusetts, United States of America
  • desktop_windows
    Job Type: Permanent
  • schedule
    Shift:
  • analytics
    Career Level:
  • group
    Positions:
  • calendar_view_day
    Experience:
  • male
    Gender: No Preference
  • school
    Degree:
  • calendar_month
    Apply Before: Sep 28, 2026
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Job Description

Overview

Seaport Smiles, a boutique orthodontic practice located in Boston's Seaport District, is seeking an Office Manager. This role is pivotal in shaping the practice's service delivery, blending professionalism and cutting-edge technology to provide a unique patient experience while supporting the CEO in growing the business.

Key responsibilities

  • Greeting and directing patients
  • Scheduling, confirming, and adjusting patient appointments
  • Listening to and following up on voicemails
  • Ensuring all requirements are prepared for appointments
  • Answering practice calls, emails, and text messages
  • Onboarding new patients and presenting treatment fees
  • Processing fees and contracts
  • Coordinating with other providers
  • Performing clinical and non-clinical data entry
  • Managing patient communication and dental records
  • Assisting in social media content creation
  • Scheduling and coordinating team meetings
  • Performing office admin duties and light cleaning

Required skills

  • Administration
  • Customer Service
  • Patient Coordination
  • Appointment Scheduling
  • Data Entry
  • Social Media Management
  • Team Collaboration
  • Office Administration
  • G-Suite
  • Mac
  • Attention to detail
  • Professional communication
  • Sales skills
  • Organization skills
  • Time-management
  • Ability to multitask
  • Problem-solving
  • Bilingual is a plus

What the company offers

  • $20-25 per hour
  • Commission on sales
  • Bonuses
  • Paid time off
  • Sick time
  • Vacation time
  • Paid holidays
  • Uniforms
  • Life insurance
  • Gym membership
  • Flexibility
  • Paid training

Skills Required

Company Overview

Seaport Smiles
Boston, Massachusetts, United States of America
1 Current Jobs Openings

Seaport Smiles is a boutique orthodontic practice located in the Seaport District of Boston. It offers unique Invisalign and LightForce treatment options, tailoring an all-in-one experience for each patient. The practice emphasizes professionalism, r... Read More

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