Overview

Client: National law firm Title: Litigation Assistant / Assistant Office Manager Salary: $95,000 -$115,000 + discretionary bonus Location: San Francisco, CA 4-5 days onsite Job Description: A leading national law firm is seeking an experienced Litigation Assistant / Assistant Office Manager to join its San Francisco office. This is a unique dual-role opportunity for a senior litigation support professional who wants to remain hands-on with legal work while taking on additional leadership and office management responsibility. The position will support multiple attorneys in a fast-paced litigation environment while also helping oversee a team of approximately five Paralegals and Legal Assistants. Responsibilities Provide high-level litigation support to multiple attorneys across complex matters. Prepare, revise, proofread, and electronically file pleadings, motions, discovery, correspondence, and other legal documents. Manage attorney calendars, court deadlines, depositions, hearings, mediations, and client meetings. Coordinate discovery, subpoenas, document production, deposition preparation, and exhibits. Assist with trial preparation, witness coordination, trial notebooks, exhibit binders, and logistics. Maintain organized electronic and physical case files. Support attorney time entry, billing coordination, and matter administration. Communicate professionally with clients, courts, opposing counsel, vendors, and experts. Co-manage and provide day-to-day guidance to a team of Paralegals and Legal Assistants. Serve as an onsite resource for staff and attorneys regarding office procedures and administrative needs. Assist with onboarding, training, office operations, vendors, supplies, and employee engagement initiatives. Partner with the Regional Office Manager and firm leadership on operational and administrative projects. Provide leadership coverage when the Regional Office Manager is traveling or unavailable. Qualifications Extensive litigation legal assistant experience in a law firm environment; approximately 8+ years preferred. Experience supporting multiple attorneys simultaneously in a high-volume litigation practice. Strong knowledge of California and federal court filing procedures. Excellent organizational, prioritization, and deadline-management skills. Strong written and verbal communication. Confident, professional presence with the ability to provide direction and push back appropriately when needed. Experience training, mentoring, or serving as a senior resource to other legal support professionals. Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint. Ability to work independently and manage competing priorities with minimal supervision. Strong judgment, discretion, and commitment to confidentiality. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to