Overview

ETERNA MANAGEMENT, LLC Job Description HR Coordinator Department: Human Resources Reports To: HR Manager / Director of Human Resources FLSA Status: Non-Exempt Location: Santa Ana, CA (MCGAW and/or DAIMLER facility, as assigned) Employment Type: Full-Time Salary Range: $52,000 - $58,000 annually (DOE), equivalent to approximately $25.00 - $28.00 per hour Note: Salary range reflects market benchmarking for Orange County / Santa Ana HR Coordinator roles with payroll responsibilities and may be adjusted based on candidate experience, certifications, and internal equity. Position Summary The HR Coordinator plays a critical, hands-on role within the Human Resources department at Eterna Management, LLC, a third-party logistics (3PL) and warehouse production company. This position combines strong payroll administration responsibilities with broad HR Generalist duties, supporting the full employee lifecycle across multiple facility locations. The ideal candidate is detail-oriented, highly organized, and comfortable balancing the technical precision of payroll processing with the relationship-focused, fast-paced demands of warehouse and logistics HR operations. Essential Duties and Responsibilities Payroll Administration Process bi-weekly payroll accurately and on time for all hourly, salaried employees across multiple departments. Review and audit timekeeping records, ensuring accurate calculation of regular hours, overtime (daily and weekly, per California law), shift differentials, meal premiums, and PTO usage. Maintain payroll-related data integrity within the HRIS/payroll system, including new hire setup, pay rate changes, tax withholding updates, and direct deposit information. Reconcile payroll discrepancies and respond promptly to employee pay inquiries with professionalism and confidentiality. Coordinate with Payroll company to ensure proper general ledger coding, garnishment processing, and benefits deduction accuracy. Ensure payroll practices remain compliant with California wage and hour law, including meal/rest break premiums, final pay timing requirements, and pay statement itemization (Labor Code 226). Support headcount reconciliation across staffing agencies and internal payroll records. Assist with year-end payroll processes, including W-2 preparation support and audits. HR Generalist Duties Support full-cycle onboarding, including offer letter preparation, new hire paperwork, I-9 verification, and orientation logistics. Maintain accurate and compliant employee files, both physical and digital, in accordance with federal and California recordkeeping requirements. Assist with recruiting coordination, including scheduling interviews, posting positions, and liaising with staffing agencies on temp-to-hire conversions. Draft and distribute internal HR communications, including policy updates, staffing announcements, and corrective action documentation. Support employee relations efforts by documenting incidents, assisting with investigations, and helping prepare disciplinary or coaching documentation. Administer employee benefits enrollment, changes, and inquiries, partnering with brokers/carriers as needed. Assist with leave of absence administration, including tracking and documentation for FMLA, CFRA, PDL, and workers' compensation claims. Support compliance efforts related to Cal/OSHA, SB 616 (paid sick leave), workplace postings, and required training. Help maintain job descriptions, organizational charts, and compensation documentation. Provide front-line support to employees and supervisors on general HR policy and procedure questions. Assist with special HR projects, audits, and reporting as assigned by HR leadership. Qualifications High school diploma or GED required; Associate's or Bachelor's degree in Human Resources, Business Administration, or related field. Minimum 2-3 years of experience in payroll processing required; experience in a warehouse, logistics, manufacturing, or multi-site environment strongly pref