Overview

Guidewire, Inc is a Non-Profit Human Service Agency that provides residential, and day supports to adults with developmental disabilities through Hampden & Berkshire counties. We are seeking a Front Desk/Administrative Assistant join our Team. The front desk/administrative assistant is responsible for the first impression made on all guests and is expected to professionally greet, assist guests, employees, and individuals in a welcoming, positive manner. All guests to the Guidewire office should feel welcomed and valued while here. This position provides a broad range of administrative and database support for the Berkshire Guidewire Office. This is a full-time non-exempt Monday-Friday 8:30am-4:30pm in office position working out of our Pittsfield office. This is a great opportunity to work in a friendly, professional, and supportive environment.Core Job Responsibilities (Not all inclusive):Work collaboratively with Guidewire employees in a courteous and professional mannerNotifies office personnel of visitor arrivalAnswers phones in a professional manner, provides information to callers, takes messages, transfers calls to appropriate office personnel.Provides excellent customer service by answering/referring inquiries as appropriateMaintain accurate employee contact listsAssists with monitoring completion of weekly schedules/updates in Pittsfield folderAdds program schedules and updates to serverMaintain financial tracking system: log in all checks, hand out, and log back in returned paperworkEnsure no manager has outstanding checks from a previous month-notify PD and VPO of all overdue expenses. Take accurate minutes of meetings during Manager meetings and other meetings as assigned. Maintain database of meeting minutes.Assists with a variety of administrative tasks including copying, faxing, data entry, filing, archiving etc.Develop and maintain filing system-includes assisting office personnel with filing/copying Produce and distribute correspondence memos, letters, faxes, and formsAssist with preparation and mailing of annual Human Rights/DPPC information as directedPrepares meeting roomsReceive deliveries, sort, and distribute incoming mail and process, log and send all outgoing mailMaintain reception area, common areas in a clean and tidy manner always. Take inventory of office related supplies and restock as neededCoordinate repairs to office equipmentOther related duties as assignedPick-up BJ's orderAccept/sort/keep records of Individuals Christmas/Birthday packages coming into the office. Benefits:Health, vision, dental & life insuranceShort-term & Long-term disability insurance401 (K) retirement plan (with company contribution)Competitive sick, personal and vacation time11 Paid HolidaysTuition RemissionEmployee Assistance & Employee Discount Program Qualifications:Associates degree and 2-4 years' experience in the field, or in a related area preferred but not requiredStrong interpersonal & customer relation skillsComputer proficiency in Microsoft Office applicationsAttention to detailAbility to prioritizeOrganizational and follow-up skillsAbility to communicate verbally and in writingMust possess and maintain reliable transportation, valid drivers license, and automobile insurance. About the Agency:Guidewire, Inc is a Non-Profit Human Services Agency founded in 1982, supporting people with disabilities in community settings, enabling adults and young adults with developmental disabilities and behavioral challenges to enjoy community living. We believe everyone deserves to experience a rich and fulfilling life within their local community. Our team is here to support them with well-trained and dedicated staff guiding them every step of the way. We appreciate the dedication and talents of our staff as the source of our success. We support our staff by offering professional development opportunities, recognition of accomplishments, rewarding and engaging work. Guidewire, Inc is an equal opportunity employer Compensatio