Overview

Description: Fleet & Facilities ManagerDepartment: OperationsReports To: Chief Operating OfficerDirect Reports: Fleet Coordinator (if applicable), Facilities Technician(s), Warehouse & Maintenance Personnel, Third-Party VendorsLocation: West Palm Beach, FLEmployment Type: Full-TimePosition SummaryThe Fleet & Facilities Manager is responsible for overseeing the Company's fleet operations, facility maintenance, physical assets, and workplace environment across multiple HVAC, plumbing, and home service locations. This role ensures company vehicles, buildings, equipment, and facilities are safe, operational, compliant, and well maintained to support daily business operations.The Fleet & Facilities Manager develops and executes preventive maintenance programs, manages fleet acquisition and replacement strategies, oversees facility repairs and capital improvements, coordinates vendor relationships, and ensures compliance with safety, environmental, and regulatory requirements.This position serves as the operational leader responsible for maximizing fleet reliability, maintaining company facilities, controlling operating costs, and ensuring all physical assets support business growth and operational excellence.A successful Fleet & Facilities Manager is proactive, highly organized, customer focused, and accountable. They understand that efficient fleet operations and well-maintained facilities directly impact technician productivity, team member safety, customer experience, and overall business performance.This individual builds strong relationships across Operations, Safety, HR, Finance, and branch leadership while continuously identifying opportunities to improve efficiency, reduce costs, extend asset life, and enhance workplace functionality.Essential Duties and ResponsibilitiesFleet ManagementOversee the Company's fleet of service vehicles, sales vehicles, and support vehicles.Develop and manage preventive maintenance schedules for all fleet assets.Coordinate vehicle inspections, repairs, warranty work, registrations, and licensing.Monitor fleet utilization and recommend vehicle replacements or additions.Manage vehicle assignments, transfers, and disposal processes.Oversee GPS, telematics, fuel management, and fleet reporting systems.Ensure compliance with DOT requirements, vehicle safety standards, and company policies.Monitor fuel consumption, maintenance expenses, and operating costs.Investigate vehicle accidents and coordinate repairs with insurance carriers.Develop fleet standards that improve reliability, safety, and total cost of ownership.Facilities ManagementOversee maintenance and repair of all company offices, warehouses, and branch facilities.Develop preventive maintenance programs for buildings, HVAC systems, generators, lighting, plumbing, and other building systems.Coordinate facility renovations, capital improvements, and expansion projects.Ensure facilities remain clean, safe, professional, and operational.Manage building security systems, access controls, alarms, and surveillance systems.Coordinate janitorial, landscaping, pest control, and other contracted facility services.Develop annual facility maintenance budgets and capital plans.Ensure facilities comply with OSHA, ADA, fire, and local regulatory requirements.Vendor & Asset ManagementManage relationships with fleet maintenance vendors, contractors, suppliers, landlords, and service providers.Negotiate contracts and monitor vendor performance.Develop service level expectations and ensure quality workmanship.Maintain accurate inventory of fleet and facility assets.Coordinate purchasing of equipment, furniture, tools, and facility supplies.Monitor warranties and maintenance agreements.Budget & Financial ManagementPrepare and manage fleet and facilities operating budgets.Monitor maintenance costs and identify opportunities for cost reduction.Analyze repair versus replacement decisions for vehicles and equipment.Forecast capital expenditures for fleet replacemen