Overview

SUMMARY OF POSITIONPerform, maintain and manage financial functions and records for the tribes programs,employees, contractors and Tribal Council to include but not limited to billing, invoicing, payroll, bookkeeping, purchasing, contract management and preparation of financial statements.Preference sought for proficiency in Microsoft Word and Excel, 10-key, internet, data entry andfiling. Experience with accounting software is necessary. Must have excellent communication,multi-tasking and organizational skills.DUTIES AND RESPONSIBILITIESPerform, maintain and oversee bookkeeping.Monthly general ledger maintenance to include but not limited to:a. Cash Reconcile bank statements to G/Lb. Accounts/Grants Receivable Reconcile A/R Aging Report to G/L and clean up any misapplied deposits orcredits Monitor grant reimbursement and draw downsc. Accounts Payable Reconcile A/P Aging Report to G/L and clean up any misapplied payments orcredits Manage and monitor Cash Flow requirements Ensure timely payments to vendors/debtorsd. Credit Cards Reconcile credit card statements to G/L making sure charges are coded tocorrect expense accounts and all payments and credits are appliede. Fund Balance Monitor fund balance allocations (restricted, temporarily restricted,unrestricted)Income and Expenditure accounts:a. Carefully monitor program and grant allocations to make sure that Costs are allowable Expenditures are posted in proper period Proper approvals are madePayroll distribution functions:a. Monitor system for timecard tracking and leaveb. Monitor cash flow needs for payroll requirementsc. Ensure required state and federal tax deposits/payments are accurate and timelyd. Oversee filing of quarterly tax reportse. Issues payment to the State Workmans CompensationReview the bookkeeping function and make necessary adjustments in accordance with itemsmentioned above to ensure that the document retention, filing organization, etc., are preparedfor annual audits. Ensure deposits are accurately handled and reported, safeguarded anddeposited in the bank timely.Ensure that the Tribe is compliant with reporting to granting agencies.Provide useful financial data and reports to the Tribal Council on a regular and ongoing basis.Prepare internal program financial reimbursements, (i.e., direct payment vouchers,reimbursement of charges to correct program; prepares purchase orders, travel advances orreimbursements; coordinates billing with other vendors and programs; and maintains recordsand follow-up).Prepare end of year W-2s for all personnel and Tribal Council; maintains records of W-9s and1099s for all contractors. Provide advice and guidance to the Tribal Council and all TribalPrograms on finance activity involving their respective programs.Monitors budget, formulates budgets for new grant applications and continuing grants, assistswith preparing annual tribal budget. Budget related duties can be learned on the job with theCPA and/or on-line classes so ability to learn quickly and take instruction is essential.REQUIREMENTS Must have knowledge and experience in the use of financial software or similaraccounting software Must have knowledge of purchasing, accounting and bookkeeping procedures. Knowledge and experience of budgeting processes is helpful which will be useful inanalyzing and maintaining records and budget files. Must have knowledge in balancing a general ledger and reconciling computer-generatedrecords; preparing budget amendments; and reconciling subsidiaries and controlaccounts. Helpful to understand and/or be willing to learn federal requirements in regulation. Prepare written reports in compliance with the Government Performance and ResultsAct (GPRA), including monthly and quarterly reports to the Tribal Administrator andGoshute Tribal Council. Must adhere to the Privacy Act in securing the privacy of confidential information andrecords. Must adhere to guidelines contained in the Goshute Tribe Procurement Policy andProcedures Handbook and Per