Overview

Client: Financial Services Organization Role: Executive Assistant/Office Manager Payrate: $38/hr -$40/hr Contract 3 months with potential of extension Hybrid 3 days onsite (depending on C-Suite schedule) Location: Rye, NY Top Skills: -Calendar management -booking travel -gatekeeping Financial Services industry is highly preferred Responsibilities: Executive Support: Manage and maintain the executive's complex calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international). Prepare and organize meeting materials, presentations, and reports. Handle confidential information with discretion and professionalism. Manage executive's correspondence, including drafting emails, letters, and other communications. Screen and prioritize incoming calls and visitors. Process expense reports and manage reimbursements. Act as a liaison between the executive and internal/external stakeholders. Anticipate the executive's needs and proactively address them. Office Management: Oversee the daily operations of the office, ensuring a smooth and efficient workflow. Manage office supplies, equipment, and vendor relationships. Negotiate contracts and manage office-related expenses. Coordinate office maintenance and repairs. Implement and maintain office policies and procedures. Manage incoming and outgoing mail and deliveries. Organize and maintain office files and records. Assist with onboarding new employees. Plan and execute office events and meetings. Ensure a safe, clean, and organized office environment. Qualifications: Bachelor's degree preferred. Minimum of 5-7 years of experience as an Executive Assistant, preferably in the financial services industry. Proven experience managing complex calendars and travel arrangements. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication, interpersonal, and organizational skills. Ability to multitask and prioritize effectively in a fast-paced environment. Strong attention to detail and accuracy. Ability to work independently and as part of a team. Proactive and resourceful problem-solver. Ability to maintain confidentiality. Experience with office management responsibilities. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential,