Overview

Position Title: Executive Assistant to Chief Operations Officer Location: TX, El Paso EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Category: Administrative Description: Job description The Executive Assistant to the COO is a strategic partner and trusted right-hand to the Chief Operating Officer, responsible for managing executive priorities, protecting the COO's time, and ensuring the smooth execution of critical initiatives across the organization. This role coordinates cross-functional projects, anticipates the needs of the executive office, and works proactively to ensure that deadlines, deliverables, and key business priorities are met. The ideal candidate operates with sound judgment, discretion, and a high degree of professionalism, serving as a key liaison between the COO and department leaders across Tropicana Companies. Compensation Pay: Up to $25.00 per hour, depending on experience. Position Requirements: Key Responsibilities Responsibilities will begin at a foundational level and expand as the individual builds knowledge of the company and demonstrates increasing capability. Initial and developing responsibilities include:Managing the COO's calendar, including scheduling and prioritizing appointments, meetings, and conferencesHelping manage priorities and deadlines on behalf of the COO, with increasing ownership as experience growsTracking projects and following up with department leaders on outstanding itemsPreparing reports, presentations, and meeting agendasRecording meeting minutes and tracking action items through to completionAssisting with HR, legal, and other confidential documentation with discretion and accuracyCoordinating and communicating with department managers on behalf of the COOActing as a point of contact for the COO's phone calls, correspondence, and inquiriesArranging travel logistics, including itineraries, accommodations, and expense reportingPreparing correspondence, documentation, and other materials as neededTaking on additional projects and greater independent responsibility as knowledge and skills developPerforming other duties as assigned to support the executive office Core Competencies Intelligence and sound judgmentInitiative and a proactive approach to workStrong organizational skills and attention to detailDiscretion and the ability to handle confidential information appropriatelyAdaptability in a changing, fast-paced environmentAbility to learn quickly and apply new informationAbility to work independently after receiving appropriate trainingProfessionalism and reliability Qualifications & Experience High school diploma or equivalency requiredAssociate's or bachelor's degree in business administration, Communications, or a related field preferredPrior experience in administrative support, executive support, property management, leasing, compliance, or a related field is preferred but not requiredCandidates who demonstrate strong judgment, organization, and the ability to learn quickly are encouraged to apply regardless of years of experience Software & Technical Skills Microsoft Outlook, Teams, and OneDriveAdvanced Microsoft Office Proficiency, particularly ExcelAdobe AcrobatAI productivity tools (e.g., ChatGPT, Microsoft Copilot)Property management software experience preferred (e.g., Blue moon or similar platforms) Success in This Role Success in this role is measured by the Executive Assistant's ability to:Stay organized and reliably follow through on assigned tasks and deadlinesCommunicate clearly and follow up consistently with department leadersExercise good judgment and discretion, especially with confidential informationDemonstrate growing independence and sound decision-making as familiarity with the company increasesFree up the COO's t