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Executive Assistant / Bookkeeper

Date Posted: Jun 30, 2026
Yearly: USD - USD
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Job Detail

  • location_on
    Location McAllen, Texas, United States of America
  • desktop_windows
    Job Type: Permanent
  • schedule
    Shift:
  • analytics
    Career Level:
  • group
    Positions:
  • calendar_view_day
    Experience:
  • male
    Gender: No Preference
  • school
    Degree:
  • calendar_month
    Apply Before: Sep 28, 2026
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Job Description

Overview

Back Office Risk is looking for a highly organized Executive Assistant and Bookkeeper to handle day-to-day administrative, financial, and operational tasks for various LLCs and business interests. This role involves managing QuickBooks accounts, coordinating with professionals, and ensuring that financial records and compliance matters are maintained effectively.

Key responsibilities

  • Manage and maintain QuickBooks accounts
  • Process and pay bills, invoices, and vendor payments
  • Track expenses and reconcile accounts
  • Maintain organized financial and business records
  • Manage multiple LLCs and related administrative requirements
  • Coordinate with accountants, attorneys, vendors, and contractors
  • Create and maintain spreadsheets and reports in Excel
  • Monitor deadlines, renewals, permits, and compliance requirements
  • Delegate tasks and follow up to ensure completion
  • Assist with project management and special assignments
  • Handle confidential business and financial information
  • Send monthly invoices to tenants and track payments
  • Respond to tenant questions and provide timely communication
  • Coordinate and delegate maintenance requests to appropriate vendors or contractors
  • Follow up on maintenance issues to ensure resolution
  • Report directly to ownership regarding tenant and property-related matters

Required skills

  • Advanced proficiency in QuickBooks
  • Advanced proficiency in Microsoft Excel
  • Experience managing finances and operations for multiple entities or LLCs
  • Strong organizational and problem-solving skills
  • Exceptional attention to detail
  • Ability to prioritize multiple projects and deadlines
  • Excellent communication skills
  • Self-motivated and trustworthy
  • Experience in real estate, construction, small business operations, or family offices

What the company offers

Not specified in the original listing.

Skills Required

Company Overview

Back Office Risk
San Antonio, Texas, United States of America
2 Current Jobs Openings

Back Office Risk is focused on providing administrative and financial management services for LLCs and business interests. The company emphasizes organization, detail-oriented work, and effective communication. Read More

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