Overview

Executive Assistant Position Overview The Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operations, smooth communication, and effective coordination across the organization. This role requires: Salesforce experience Exceptional organizational skills Discretion and professionalism Ability to anticipate needs in a fast-paced environment Key Responsibilities Executive Support Manage complex calendars, scheduling meetings, appointments, and travel arrangements. Prepare meeting agendas, presentations, reports, and supporting materials. Handle confidential information with the highest level of discretion. Screen and prioritize emails, calls, and requests; respond on behalf of executives when appropriate. Coordinate cross-functional communications and ensure alignment among stakeholders. Operational & Administrative Support Organize and maintain electronic and physical files. Process expense reports, invoices, and reimbursements. Draft, proofread, and edit correspondence and documentation. Support event planning, team meetings, off-sites, and leadership summits. Project Coordination Assist with tracking deadlines, project milestones, and follow-ups. Conduct research and compile information for executive review. Partner with internal teams to support key initiatives and special projects. Qualifications Required Bachelor's degree or equivalent experience. 3+ years of experience in an executive assistant or high-level administrative support role. Salesforce experience required Strong proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint). Excellent written and verbal communication skills. Exceptional organizational and time-management abilities. Ability to multitask, prioritize, and operate with minimal guidance. Familiarity with project management tools preferred (e.g., Asana, Trello, Planner). By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable effort