Overview

Career Opportunity Executive Assistant with Found Village in Cincinnati, OHAre you a highly organized, perceptive professional who anticipates needs, protects trust, and helps senior leaders focus on the work only they can do? Do you bring sound judgment, thoughtful communication, and reliable follow-through to complex relationships and changing priorities? If so, we want to speak with you!The Executive Assistant increases the effectiveness, capacity, and external reach of a leader responsible for Found Villages development strategy, major donor and investor relationships, external partnerships, and executive-level revenue leadership. This high-trust role manages executive time, preparation, communication, information, relationship coordination, and follow-through so important opportunities and commitments move forward with clarity. This is an elevated executive support position not a Chief of Staff, Operations leadership, or Development leadership role.Responsibilities:Manage the executive calendar as a reflection of priority, protecting time for major donor and investor engagement, external relationships, preparation, strategy, and follow-through.Anticipate scheduling conflicts, recurring commitments, deadlines, travel, events, and preparation needs before they become urgent.Prepare agendas, logistics, briefing materials, relationship context, prior commitments, and clear objectives for important meetings.Coordinate meetings and communication with donors, investors, funders, board members, partners, community leaders, staff, and other stakeholders.Capture decisions, commitments, owners, and next steps; track executive follow-through and surface unresolved items at the right time.Draft and organize executive correspondence while maintaining the executives voice, relationship context, and Found Villages professional standards.Organize executive files, materials, contact information, and reference documents so valuable information remains visible and accessible.Coordinate reliable handoffs to the Director of Development and other responsible roles so relationship information and commitments enter the appropriate systems.Build repeatable templates, checklists, timelines, briefing formats, and workflows that reduce administrative friction and dependence on memory.Handle confidential and sensitive information with exceptional discretion, mature judgment, clear boundaries, and accurate representation of authority.Requirements:Experience providing high-level executive support in a relationship-driven, fast-moving environment.Exceptional organization, prioritization, communication, and follow-through, with the ability to manage many moving pieces.Strong judgment and discretion when handling confidential information, executive access, sensitive relationships, and unclear situations.Excellent written communication skills and the ability to adapt tone to donors, investors, board members, partners, staff, and community stakeholders.A proactive, context-aware approach with the confidence to make routine decisions, recommend thoughtful trade-offs, and recognize when executive judgment is required.Comfort communicating upward, respectfully reminding senior leaders of commitments, and following through without overstepping authority.Ability to build practical systems, document recurring processes, use technology effectively, and create continuity that others can understand.A collaborative, service-oriented mindset, and genuine satisfaction in helping another leader become more effective.What success looks like:The executive calendar increasingly reflects high-value relationships, revenue, and leadership priorities rather than incoming demand.Important donors, investors, board, partner, and community meetings are thoughtfully prepared, with useful context and clear objectives.Executive commitments, communication, and next steps are visible, timely, and reliably completed.Priority external relationships experience strong continuity, responsive