Overview

Executive Assistant / Administrative Assistant Pasadena, CA (Hybrid) Contract Potential Contract-to-Hire $30/hour contract rate Potential conversion salary: $80,000-$85,000 annually Our client in the restaurant industry is seeking a polished, detail-oriented Executive Assistant to support multiple executives in a fast-paced corporate environment. This is an excellent opportunity for someone who thrives on organization, enjoys supporting leadership teams, and has a proactive approach to administrative support. This position is based in the Pasadena area and requires a hybrid schedule with a minimum of 3 days onsite per week (Tuesday through Thursday). Occasional Monday onsite support may also be required. Key Responsibilities Provide administrative support to multiple executives Manage complex calendars and scheduling needs Process invoices and assist with coding within internal systems Prepare and submit expense reports Coordinate meetings and support day-to-day office operations Create, edit, and manage documents, presentations, and reports Maintain accurate records and documentation Serve as a professional point of contact for internal and external stakeholders Ensure timely follow-up on tasks, requests, and action items Qualifications Previous Executive Assistant or Administrative Assistant experience Experience supporting multiple executives simultaneously Strong Microsoft Office Suite skills, including Outlook, Word, Excel, and PowerPoint Experience with invoice processing and expense reporting Concur experience is a plus Restaurant, hospitality, or consumer-facing industry experience is highly preferred Exceptional organizational and communication skills Highly detail-oriented with strong follow-through Proactive, resourceful, and able to manage multiple priorities effectively By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal