Overview

SUMMARYMortenson is seeking an Executive Assistant who will be responsible for providing support to our Strategic Planning and Development team in a manner reflecting the company's values and unwavering commitment to deliver an exceptional experience to our customers, business associates, and team members. RESPONSIBILITIESManage calendar and schedule meetings Make travel arrangements and reservationsPrioritize and manage multiple projects simultaneously and follow-through on issues in a timely mannerCreate, manage, coordinate, and publish key business materials.Work closely with a team of Executive Assistants, ensuring strong teamwork and coordination of board, committee, materials, and communications.Create visuals and presentations for internal and external audiences, draft written communications - from ideas and concepts to finished product.Coordinate large meetings from planning to execution, including venue selection, room reservations, video conferencing, material distribution, catering, communication, and team member gifts (if needed)Organize and support annual business planning for leader areas of responsibility Communicate and handle incoming and outgoing electronic and written communicationManage invoice processing and expense reporting in an accurate and timely mannerProject management responsibilities as assigned/as developSupport and coordinate onboarding of new interns and team members reporting directly to supported leadersMaintain and create filing systems, organizing paperwork, prioritizing, etc. Responsible for managing records retention to policy and annual destruction of confidential data.Effectively work and build relationships with those of diverse backgrounds and organizational levelsMake and answer telephone calls promptly, efficiently, professionally, and in a welcoming and friendly mannerOrganize team events, coordinate lunches as needed, order office supplies and provide administrative support to enhance team engagement and operational effectivenessAll other duties as assigned QUALIFICATIONSBachelor's degree preferred but not requiredMinimum of 10 years supporting senior leaders in a corporate environmentHighly proficient in Microsoft Suite (Outlook, Teams, Word, Excel, PowerPoint), ability to learn and become proficient with online portals (NASDAQ) and online survey tools (SurveyMonkey), core infrastructure systems (Oracle), and basic understanding of computer networksConsistently maintain a high level of professionalism and confidentialityAnticipate needs, problems, critical issues, and opportunities as they arise; along with the capability to creatively problem solve and deliver viable solutionsExcellent written and verbal communication skills and attention to detail are of vital importanceInteract with a wide variety of staff and management at all levels in an ever-changing environment while remaining flexible, resourceful, proactive, and efficientUnimpeachable degree of confidentiality with sensitive and confidential information, extreme discretion, and prudence is imperative as this role will have access to financial and personnel dataAbility to perform complicated assignments as well as mundane tasksA positive attitude, and helpful demeanor are essentialActive listening skills and effective communication including an openness to diverse input and feedbackAbility to conduct basic research; can comfortably navigate the Internet, filter out pertinent information and provide documentation and summary of research resultsExcellent phone skills A few benefits offered include: (for Non-Craft & Non-Union Craft working 25+ hours / week) Medical and prescription drug plans that includes no additional cost vision coverage Dental plan 401k retirement plan with a generous Mortenson match Paid time off, holidays, and other paid leaves Employer paid Life, AD&D, and disability insurance No-Cost mental health tool and concierge with extensive work-life resources Tuition reimbursement Adoption Assistance Gym Mem