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Executive Assistant

Date Posted: May 28, 2026
Yearly: USD - USD
Job is expired

Job Detail

  • location_on
    Location San Rafael, Baja California, United States of America
  • desktop_windows
    Job Type: Permanent
  • schedule
    Shift:
  • analytics
    Career Level:
  • group
    Positions:
  • calendar_view_day
    Experience:
  • male
    Gender: No Preference
  • school
    Degree:
  • calendar_month
    Apply Before: Jun 28, 2026
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Job Description

Overview

Talent Software Services is seeking an Executive Assistant for a six-month contract position based in San Rafael, California, with potential for long-term extension. This role involves providing administrative support to the People Leadership Team and requires the ability to handle complex tasks with discretion and sensitivity while managing multiple priorities.

Key responsibilities

  • Manage global calendar and schedule meetings for multiple stakeholders
  • Coordinate logistics for People Leadership team meetings
  • Edit and create presentations for the Chief People Officer
  • Assist with onboarding and offboarding new hires
  • Manage purchase orders and vendor contracts in coordination with Legal/Purchasing
  • Handle travel arrangements and expense reports
  • Resolve IT issues and order equipment as needed
  • Maintain distribution groups and coordinate announcements

Required skills

  • 8+ years of executive-level support
  • Strong PC skills with Microsoft Office Suite (Word, Teams, Outlook, PowerPoint)
  • Familiarity with Concur expense reporting
  • Ability to manage multiple tasks with strong attention to detail
  • Excellent communication skills
  • Proficiency in calendar management and meeting planning
  • Problem-solving and conflict resolution skills
  • Ability to work independently and proactively

What the company offers

Not specified in the original listing.

Skills Required

Company Overview

Talent Software Services
Massachusetts, United States of America
1 Current Jobs Openings

Talent Software Services specializes in connecting skilled professionals with leading organizations across various industries. With a focus on innovative staffing solutions, they facilitate a smooth hiring process for both job seekers and employers. Read More

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