Overview

Description: Qwaltec is in the business of making spacecraft operations safe, efficient, and cost effective. We are a woman-owned small business committed to making a difference on and off the planet by demonstrating that the mission, our customers, and our team member's matter. Qwaltec provides a great working environment for self-starters looking to learn, innovate, and grow with the company. Our core values guide our hiring and management process and include being a pleasure to work with. Working should bring joy to your life.We're hiring a Business Operations Specialist to to serve as a support partner for senior leadership. This role goes beyond traditional administrative duties and is designed for a candidate with a business degree or equivalent experience who can contribute across multiple corporate functions including executive support, accounting, finance, human resources, recruiting, contracts, and business development.You will work directly with the CEO and leadership team, supporting both day-to-day execution and critical business operations. This role requires high judgment, initiative, discretion, and the ability to operate across functional areas in a fast-paced, growth-oriented environment. This position is based in office at headquarters in Tempe, AZ. Business & Operational SupportProvide cross-functional support to core business areas including accounting, finance, human resources, recruiting, contracts administration, and proposal/business development activitiesAssist with financial tracking, expense monitoring, and basic accounting coordination in partnership with finance and accounting Support human resources processes such as recruiting coordination, onboarding activities, and employee inquiriesAssist with contracts administration, including document drafting and organization, tracking deliverables, preparing and submitting reports, processing contractual requests, and maintaining compliance recordsContribute to proposal development and business development efforts, including formatting, research, coordination, and submission supportSupport execution of special projects and company initiatives across departmentsExecutive & Administrative SupportProvide high-level administrative support including calendar management, travel coordination, office supply management, scheduling, purchasing office supplies, and general office operationsMaintain office areas and equipment, as well as layout, arrangement and housekeeping of office facilities. Manage communications, prioritize requests, and support preparation of meetings and materials Requirements: Bachelor's degree in Business, Finance, Accounting, Economics, or related field (strongly preferred) or equivalent relevant experience5 years' experience, with preference given to experience in government contractingDemonstrated interest in or exposure to multiple business functions (finance, human resources, recruiting, contracts, operations, or business development)Highly motivated to learn and contribute to the accomplishment of groups' workStrong analytical, organizational, and problem-solving skillsDemonstrated excellence in written and verbal communication skillsAbility to manage competing priorities and operate with discretionHigh attention to detail and ability to adapt in a fast-paced environmentDemonstrated initiative, professionalism, and strong work ethicThis role is ideal for a candidate who wants to:Gain broad exposure to business operations in a growing companyDevelop skills across accounting, finance, human resources, recruiting, contracts, and business developmentServe as a trusted partner to executive leadership while building a strong foundation of business and operational experienceBenefitsQwaltec offers a comprehensive and competitive benefits package designed to support the health, well-being, and professional growth of our employees.Medical, Dental, and Vision Insurance: Qwaltec provides 100% employer-paid health insurance for employees, includin