Business Office SpecialistPosition SummaryIsland Interiors at Ocean Reef, Inc. is seeking a full-time organized, detail- oriented, and customer-focused Business Office Specialist to provide administrative and operational support for our interior design and furnishings business.This role supports design, sales, ordering, project planning, installation, and billing processes while helping maintain exceptional service for clients, vendors, contractors, and installers. The ideal candidate is professional, dependable, and capable of managing multiple responsibilities in a fast-paced environment.Essential ResponsibilitiesClient & Administrative SupportMaintain positive client relationships through prompt, courteous, and professional communication.Respond to telephone, email, and in-person inquiries from clients, vendors, contractors, and installers.Support the design, sales, ordering, planning, installation, and invoicing of Island Interiors products and services.Assist with maintaining and updating project records and documentation.Billing & Record ManagementPrepare and process client invoices in a timely manner.Provide information and documentation necessary for the payment of vendors, contractors, installers, and other service providers.Maintain accurate client, vendor, contractor, and installer records.Assist in maintaining project control records and company documentation.Office OperationsSupport the maintenance and tracking of company To-Do Lists and project follow-up items.Coordinate office and facility maintenance activities.Maintain the company library, materials, and product sample inventory.Assist with organizing and storing project files, correspondence, and business records.Perform additional administrative and operational duties as assigned.Human Resources SupportAssist with maintaining employee personnel information and records.Support the tracking and documentation of employee hours worked.Maintain confidentiality of employee and company information.QualificationsRequired SkillsExcellent verbal and written communication skills.Professional telephone and customer service skills.Strong organizational and time management abilities.Experience working with vendors, contractors, installers, and service providers.Ability to manage multiple priorities and meet deadlines.Strong attention to detail and accuracy.Proficiency with Microsoft Office Suite and general PC applications.Strong documentation, recordkeeping, and filing skills.Preferred QualificationsPrevious experience in office administration, customer service, project coordination, or business support.Experience in interior design, home furnishings, construction, or related industries preferred.Familiarity with invoicing, project tracking, and administrative support functions.Why Join Island Interiors?Professional and collaborative work environmentOpportunity to work within a respected interior design and furnishings companyExposure to design, project management, customer service, and business operationsCompetitive salary based on experience and qualifications. Benefits package includedIsland Interiors at Ocean Reef is an Equal Opportunity Employer and values professionalism, teamwork, integrity, and exceptional customer service.
Not specified in the original listing.
Not specified in the original listing.
