Overview

Position Description: Assistant Director of Continuing & Professional StudiesDepartment: Continuing & Professional StudiesReports to: Director of Continuing & Professional StudiesDate: June 22, 2026FLSA: ExemptStatus: Full-TimeMonths: 12 Basic Function: The Assistant Director of Continuing & Professional Studies supports the Director of Continuing & Professional Studies in managing and advancing the department's programs, including adult + youth education, Pre-College, and registration. This role oversees program operations, enhances student and faculty experience, and ensures effective communication and coordination across the department. The Assistant Director is instrumental in providing high-quality customer service, supporting program development, and maintaining accurate records.Responsibilities: Oversee Program Operations: Manage logistics for Continuing Studies and Pre-College programs, including registration, keys, packets, classroom setups, and communication with key stakeholders to ensure seamless operations.Support Faculty and Students: Serve as a primary point of contact for faculty and students, providing guidance, support, and assistance with course logistics, registrations, and departmental policies.Develop and Expand Programs: Collaborate with the Director to plan, develop, and implement new course offerings that align with the institution's mission and student interests.Lead Pre-College Program Administration: Oversee all aspects of the Pre-College program, including policy development and communication with families to create a cohesive and enriching experience.Coordinate Marketing and Recruitment Efforts: Assist with targeted marketing campaigns, proofread and edit promotional materials, contribute to social media strategies, and represent the department at events, including open houses and recruitment activities.Maintain Data and Records: Manage student database systems with high accuracy, including data entry, tracking registrations, managing waiting lists, and generating reports.Enhance Community Engagement: Visit studio classes to support faculty and students, document activities for promotional use, and foster a strong sense of community within the department.Foster Collaboration Across Departments: Work closely with Student Life, Residential Education, Admissions, and other teams to align Continuing Studies and Pre-College programs with institutional goals and resources.Ensure Effective Communication: Facilitate clear, consistent communication with faculty, staff, and students about course updates, policies, and program details across channels.Provide Administrative Leadership: Supervise day-to-day departmental operations and assist the Director with strategic planning and special projects to advance the mission of Continuing & Professional Studies.Qualifications: A bachelor's degree in education, arts administration, business, or a related field or equivalent work experience is required.Experience: Minimum of 3-5 years of experience in program management, continuing education, or a related field, preferably within higher education or the arts;Proven track record of managing multiple programs, coordinating logistics, and meeting deadlines;Experience working with diverse populations, including youth and adult learners;Proficiency in using database management systems and tools such as Microsoft Office Suite, Google Workspace, and CRM software.Demonstrated success in developing and implementing marketing and recruitment strategies.Skills and Abilities: Strong ability to manage complex operations, prioritize tasks, and oversee multiple projects simultaneously;Excellent written and verbal communication skills, including crafting clear, professional emails, reports, andpromotional materials;Comfortable presenting at events and engaging with diverse audiences, including students, families, and communitymembers;Experience with social media platforms and digital marketing tools to promote programs effectively;