Overview

Our client, a highly regarded law firm with offices in the Houston area, has a great opportunity available for a degreed Legal Administrative Assistant to join their team. This role, the Bonds Assistant, supports the preparation, review, and distribution of bond transcripts and related legal documentation, ensuring accuracy, consistency, and compliance in a fast-paced, deadline-driven environment. This role manages multiple concurrent projects, coordinates with internal teams and external consultants, assists with contract review and board meeting materials, and maintains organized records and client information. Strong attention to detail, discretion, and the ability to prioritize independently are essential. RESPONSIBILITIES Prepare electronic bond transcripts and related legal/transactional documents with ahigh level of accuracy Review, proofread, and format documents to ensure consistency, completeness, andadherence to established standards Assemble exchange bond documentation packages and prepare materials for distribution Draft transmittal letters and coordinate delivery of finalized transcripts and supportingmaterials Maintain proper version control using track changes and document managementsystems Manage multiple transcript and documentation projects simultaneously under strictdeadlines Independently track progress and proactively follow up on outstanding items Prioritize daily workload and adjust as needed in a fast-paced environment Monitor and manage the Contracts Review inbox, triaging requests and communicatingdeadlines, assignments, and billing details Coordinate with internal departments and external consultants to collect requireddocumentation and resolve outstanding issues Schedule meetings and conference calls, and support pre- and post-board meetinglogistics including printing, copying, and signature routing Follow up on contract revisions, updates, and status tracking to ensure timely completion Upload, organize, and maintain documents across multiple file-sharing and documentmanagement systems Maintain client databases, including contact directories, organizational charts, calendars,and custom data fields Research client records and compile summaries, reports, and supporting documentationas needed Prepare routine correspondence and standardized legal documentation Develop a strong understanding of client-specific requirements and contract attorneyworkflows Maintain strict confidentiality and exercise sound professional judgment at all times Perform additional administrative and project-related duties as assigned QUALIFICATIONS Highly organized with strong time management skills Excellent written and verbal communication skills Strong proofreading and attention to detail Experience drafting, reviewing, and editing legal or transactional documents Ability to work independently and manage multiple priorities Strong interpersonal skills and professional discretion REQUIREMENTS Bachelors degree required 2+ years of professional experience required Advanced proficiency in Microsoft Word, Excel, Adobe Acrobat, and Dropbox NOTE: testing on MS Excel and MS Word is required. Strong organizational and multitasking abilities Ability to learn quickly and work under tight deadlines Resourceful problem-solver with strong judgment under pressurePlease reference job ID About R.L. Barclay & Associates Founded in 2012, R.L. Barclay & Associates has earned a strong reputation in the recruiting industry by consistently placing top-tier talent across a broad range of disciplines. Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering.R.L. Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide. To learn more about our company and the current openings in our network, please visit (link removed) (link