Overview

Administrative Assistant Our client is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role will be responsible for managing schedules, handling communications, maintaining office organization, and ensuring smooth day-to-day operations. Responsibilities: Provide administrative support, including email monitoring, calendar management, and meeting coordination. Answer and direct phone calls, emails, and other communications. Maintain office supplies, vendor relationships, and general office operations. Prepare, edit, and organize documents, reports, and presentations. Assist with filing, data entry, record management, and special projects. Coordinate travel arrangements and company meetings as needed. Support internal teams with various administrative and organizational tasks. Qualifications: 2+ years of administrative, office management, or related experience preferred. Strong organizational, multitasking, and communication skills. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. Ability to handle confidential information with professionalism and discretion. Self-starter with strong attention to detail and problem-solving abilities. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by