Overview

The Accounts Payable Supervisor is responsible for overseeing the daily operations of the accounts payable function while managing a team of two Accounts Payable Specialists. This role ensures the timely and accurate processing of invoices, vendor payments, account reconciliations, and compliance with company policies and financial controls. The Accounts Payable Supervisor will partner with operations, fleet management, vendors, and leadership to support efficient financial processes within a fast-paced transportation services environment. Key Responsibilities Leadership & Team Management Supervise, train, mentor, and develop a team of two Accounts Payable employees. Assign and monitor workload to ensure timely completion of tasks and departmental goals. Conduct performance evaluations and provide ongoing coaching and support. Foster a collaborative and customer-service-oriented team environment. Accounts Payable Operations Oversee the full-cycle accounts payable process, including invoice receipt, coding, approval routing, and payment processing. Ensure accurate and timely processing of vendor invoices, employee reimbursements, and credit card transactions. Review and approve payment batches, ACH transactions, wire transfers, and check runs. Monitor accounts payable aging and ensure vendor obligations are met within payment terms. Resolve escalated invoice discrepancies and payment issues. Vendor Relations Maintain positive relationships with vendors, suppliers, and service providers. Respond to vendor inquiries and resolve payment-related concerns in a professional and timely manner. Assist with vendor setup, maintenance, and documentation requirements, including W-9 collection and validation. Financial Controls & Compliance Ensure adherence to company policies, accounting procedures, and internal controls. Support month-end and year-end closing activities related to accounts payable. Assist with audits by providing requested documentation and explanations. Maintain accurate records and supporting documentation for all transactions. Process Improvement Identify opportunities to improve accounts payable workflows, efficiency, and accuracy. Assist with implementation and optimization of accounting systems and automation tools. Develop and maintain departmental procedures and best practices. Reporting & Analysis Prepare accounts payable reports and metrics for management. Monitor payment trends, outstanding liabilities, and vendor balances. Assist with cash flow planning by providing payment forecasts and spending analysis. Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. 3+ years of accounts payable experience required. Previous supervisory or team lead experience preferred. Experience in transportation, logistics, fleet services, or related industry preferred. Strong understanding of accounts payable processes and accounting principles. Proficiency in ERP systems and Microsoft Excel. Excellent organizational, analytical, and problem-solving skills. Strong communication and interpersonal abilities. Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment. Preferred Skills Experience managing high-volume invoice processing. Knowledge of fuel, maintenance, fleet, and transportation-related vendor accounts. Experience with ACH, wire transfers, and electronic payment platforms. Strong attention to detail and commitment to accuracy. Continuous improvement mindset with a focus on efficiency and service. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related