Overview

Description: AHT Cooling Systems USA, a recognized leader in refrigeration solutions for the grocery and convenience store industry, is seeking an Accounts Payable Specialist to join our team. This is a full-time, onsite role based in our Ladson, SC office. Position Summary:We are seeking a detail-oriented, motivated Accounts Payable Specialist who will be responsible for the accurate and timely processing of customer remittances and accounts payable transactions to ensure outstanding A/P balances are maintained and resolved on a daily basis. This position supports the efficient operation of the accounts payable function through transaction verification, account reconciliation, and responsive customer service while maintaining compliance with company policies and established procedures.Key Responsibilities:Complete weekly and monthly intercompany reconciliationDownload and enter invoices and select for payment according to AHT USA's payment run proceduresEnsure cost center manager approval for all invoices not pre-approved through SAP purchase order or approved in ZOHOEnter service invoices from Service Coordinators within 48 hours, audit for accuracy of approved costsEnter freight forwarder invoices in a timely mannerCommunicate effectively with suppliers and strive to maintain a positive business relationshipProvide remittance advice (wire vendors only) by email Maintain accounts payable filesMonitor vendor invoices for freight charges Monitor all vendor invoices for sales tax, provide vendor with tax exempt certificateAssist with preparation of periodic analysis, financial reports, and year-end audit work papers as applicable (P&L Rec)Maintain all inbound and outbound certificates of insurance; ensure certificates adhere to company policyPerform month end accounts payable and payroll accrualsProcess vendor payment file bi-monthly, get manager approval and process ACH and check files in SAP to be uploaded to Citibank. Provide wire vendor payment amounts.Administration of contract managementProcess employee commission calculationsReview and process expense reports monthly Process new vendor set up, including certification of insurancePerform other duties as assigned Requirements: Decision-making and Leadership Competencies:Strong analytical skills and attention to detailExcellent time management and the ability to prioritize a demanding workloadAbility to communicate in an efficient yet friendly manner with customers both verbally and writtenJob Specification/Expertise:Associate's degree in accounting or another business-related fieldA minimum of six year's accounts payable or accounts receivable experience required; or equivalent combination of education and experience Special Requirements:Ability to sort, check, count, and verify numbersDemonstrated knowledge of accounting principles and/or bookkeeping proceduresDemonstrated proficiency with Excel and WordPrevious experience with SAP is preferredStrong Data Entry skills requiredDemonstrated ability to maintain the integrity and confidentiality of financial information Physical Requirements:Must be able to stand/walk/move about specific work area: 15% of the timeMust be able to bend/reach/twist/stoop: 10% of the timeMust be able to lift up to 15lbs on a frequent basis: 10% of the timeMust be able to lift over 15lbs on an infrequent basis: 0% of the timeMust be able to work and operate a computer: 90% of the timeVision is required to analyze and process work; and to work on computers and other office equipment Hearing is essential for safety reasons; and to communicate with employees, supervisors, managers, vendors, suppliers and customers via conversation, group meetings, and/or phone conferencesAbility to perform general administrative activities including, but not limited to: copying, filing, delivering documents, and attending meetings within the facility, etc.Company ProfileAHT Cooling Systems USA, Inc., a member of the Daikin Group, is a global leader in commercial refr