Job Description Job Description Accounts Payable & Collections AssociateLos Angeles Area Full-Time, On-SiteAbout the RoleWe're an established, growing fire and life safety contractor serving Southern California. We're looking for a detail-oriented associate to own two things: paying our vendors accurately and on time, and getting our customers to pay us.Accounts PayableProcess vendor invoices, verify against purchase orders and job costs, and route for approvalSchedule and execute payments (check runs, ACH, credit card), maintaining accurate AP agingReconcile vendor statements and resolve discrepancies, credits, and billing disputesMaintain vendor records and W-9s; support 1099 preparation at year-endTrack subcontractor invoices and confirm compliance documentation (COIs, releases) before paymentCollectionsMonitor AR aging and follow up on past-due accounts by phone and email, professionally and persistentlyPrepare and send statements, payment reminders, and demand letters as neededCoordinate preliminary notices and mechanics lien deadlines with management on construction jobsNegotiate and document payment plans; escalate stalled accounts for legal or lien actionPost customer payments and reconcile depositsWhat We're Looking For2+ years of AP and/or collections experience (construction, contracting, or field service industry a strong plus)Working knowledge of QuickBooks or similar accounting software; comfortable in Excel/Google SheetsFamiliarity with California construction billing practices (preliminary notices, lien releases, retention) is a plusStrong phone presence - collections requires tact, firmness, and follow-throughOrganized, detail-oriented, and able to manage recurring deadlines independentlyTrustworthy with confidential financial information
Not specified in the original listing.
Not specified in the original listing.
