Job Description Job Description Primary Functions: Charge expenses to accounts and cost centers by analyzing invoice/expense reports; Review and utilization of AP aging to schedule processing; Review purchase orders, contracts, invoices, or payment discrepancies when necessary; Reconcile monthly vendor statements as necessary; Process invoices through the Rapidpay and MDS system for approvals, and/or require written approval before the timely processing of payments to vendors. We will train candidates on these programs if there is no prior experience; Process reoccurring payments to utility companies and vendors on a timely schedule; Ensure required documentation is obtained for new vendor setup; Research identify, and analyze discrepancies and troubleshoot to resolve; Maintain historical records by scanning and filing documents; Ensuring that all supporting documentation has been scanned in or has been bar-coded for scanning into Rapidpay and/or MDS; Must maintain all companies' information confidential; Heavy volume of invoices related to purchase and work orders; Post and review invoices for accuracy and proper authorizations; Utilization of excel to prepare schedules as necessary for expense allocations, etc. Any situation that requires more attention must be reviewed with direct executive team member;Qualifications Bachelor's Degree is preferred but not necessary; 3+ years of prior AP experience working in property management or real estate is required; Must be highly organized and detail oriented; Track, manage, and adhere to strict deadlines; Able to manage multiple tasks at a time, knowing how to prioritize tasks and get the job done; Must be able to handle a high volume of transactions daily and work at a fast pace; Possess expert communication skills in responding to inquiries, discrepancies, and negotiate the waiving of any fees incurred; Must be a team player with excellent interpersonal skills; Must provide excellent client service to vendors, managers, other departments, and executive staff members. Must have reliable mode of transportation;
Not specified in the original listing.
Not specified in the original listing.
