Overview

Description: Accounting SpecialistReports To: Director of FinanceFLSA Status: Non-ExemptWork Schedule: Monday-Friday, 7:00 a.m.-4:30 p.m. (Flexible) (Schedule may vary based on business needs).Date: August 17, 2026Position SummaryThe Accounting Specialist supports the Accounting department by maintaining accurate customer and vendor account records, processing customer billings and vendor invoices, resolving account discrepancies, coordinating approvals, posting payments and receipts, maintaining supporting documentation, and assisting with reconciliations, sales and use tax reporting, journal entries, audit requests, and process improvements.Essential FunctionsPrepare and issue customer invoices, credit memos, and related billing documentation in accordance with company procedures.Post customer payments, apply cash receipts accurately, and research unapplied or misapplied payments.Monitor accounts receivable aging, follow up on past due balances, and assist with collection efforts while maintaining a customer-friendly approach.Receive, review, code, and route vendor invoices for approval, ensuring proper documentation and account coding.Prepare accounts payable invoices for processing and coordinate timely vendor payments according to payment terms and internal controls.Reconcile vendor statements, customer account activity, credit card transactions, and selected bank or general ledger accounts as assigned.Prepare and maintain Excel spreadsheets and ERP records to support AR/AP activity, reconciliations, reporting, and account analysis.Assist with general ledger journal entries related to payroll, accruals, reclasses, AR/AP activity, or other assigned accounting entries.Support sales and use tax reporting by gathering transaction detail, reviewing taxable activity, and assisting with return preparation.Ensure invoice, payment, receipt, and supporting documentation is imaged, filed, and retained timely and accurately.Assist with audit support, month-end close, year-end close, and other finance projects as necessary.Identify opportunities to streamline AR/AP processes, improve documentation, and strengthen internal controls..Essential Areas of ResponsibilityAccounts Receivable: customer invoicing, cash application, collection support, and customer account maintenanceAccounts Payable: vendor invoice processing, approval routing, payment coordination, and vendor account maintenanceAccount and Transaction Reconciliation: customer, vendor, credit card, bank, and general ledger supportMonth-End and Year-End Close Support: journal entries, reporting support, audit requests, and process improvementCompetenciesDependability - position requires being reliable, responsible, and dependable in fulfilling obligationsAccuracy & Attention to Detail - position requires being detailed and thorough in completing tasksNumerical Reasoning - position requires a strong understanding and ability to interpret graphs, data, statistics, charts, and financial statementsEthical - position requires professional ethical behavior and adherence to standards, regulations, and industry standards Confidentiality - Maintain strict confidentiality regarding sensitive information, obtained while performing job duties, related to employees and the organization. Respect privacy in all job duties and interactions with other departmentsSafety ResponsibilitiesFollow all company safety policies and procedures.Comprehend, retain, and comply with established safety programs.QualificationsRequiredAssociate degree in Accounting, Finance, Business Administration; equivalent accounting experience will be considered.Prior accounts receivable and accounts payable experience, including invoicing, cash application, vendor invoice processing, and account reconciliation.Collections experience with a professional, customer-friendly demeanor.Solid understanding of accounting concepts, account coding, internal controls, and basic GAAP principles.Strong proficiency in Microsoft Office 3