Overview

Accounting Assistant Department: Finance & AccountingReports To: Controller / Finance ManagerFLSA Classification: Non-ExemptLocation: Tomball, TXEmployment Type: Full-Time Position Summary The Accounting Assistant is responsible for supporting the day-to-day accounting and administrative functions of a manufacturing facility. This position will have a broad range of responsibilities across accounts payable, accounts receivable, cash management, account reconciliations, invoicing, collections, shipping documentation, and general office administration.The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working in a fast-paced manufacturing environment. This position requires strong communication skills and the ability to work effectively with customers, vendors, employees, shipping personnel, and the Finance team. Key Responsibilities Accounts Payable & Vendor Management Process vendor invoices accurately and timely, including matching invoices to purchase orders and receiving documentation when applicable.Verify invoice coding, approvals, pricing, quantities, and supporting documentation.Maintain accurate vendor records and resolve invoice discrepancies with vendors and internal departments.Prepare vendor payment runs and assist with monitoring payment due dates and cash requirements.Respond to vendor inquiries regarding invoice status, payments, and account balances.Maintain organized AP records and supporting documentation.Assist with monthly AP reconciliations and reporting.Support annual 1099 filing for all sites Accounts Receivable & Customer Accounts Prepare and process customer invoices accurately and timely based on sales orders, shipments, contracts, and other supporting documentation.Post customer cash receipts and ensure payments are applied accurately to customer accounts.Monitor customer account balances and assist with identifying past-due invoices.Perform routine customer collections activities, including contacting customers regarding outstanding balances and documenting collection efforts.Assist with resolving customer account discrepancies, short payments, credits, and unapplied cash.Maintain accurate customer account records and supporting documentation.Assist with customer account reconciliations as needed. Shipping Documentation & Manufacturing Support Manage and maintain customer shipping and invoicing documentation to ensure accurate and timely billing.Coordinate with shipping, production, customer service, and sales personnel to obtain required documentation.Verify shipment information against customer orders and invoicing requirements.Assist with resolving documentation issues that may delay customer invoicing or payment.Support the Finance team in ensuring that shipments are properly documented and invoiced. Expense Reports & Office Administration Review and process employee expense reports for completeness, proper coding, and required approvals.Answer and direct incoming phone calls and assist visitors as needed.Manage general office correspondence and administrative documentation.Maintain organized electronic and physical accounting records.Assist with ordering office supplies and other general administrative needs.Provide administrative support to the Finance and Operations teams as needed. Additional Responsibilities Support month-end and year-end accounting activities.Assist with internal and external audit requests by providing requested documentation.Maintain confidentiality of financial, customer, vendor, and employee information.Follow company accounting policies, internal controls, and procedures.Identify opportunities to improve accounting processes, documentation, and efficiency.Perform other duties and special projects as assigned by the Controller or Finance Director. Qualifications Required 2+ years of accounting, bookkeeping, or related business experience preferred.High school diploma or equivalent required.Experience with accounts payable and/or accou